OTB Group Administrative Marketing Specialist
- Seniority
- Mid-Level
- Department
- Corporate Affairs, Sustainability & CSR
- Industry
- Fashion, Apparel & Leather Goods
- Posted
- May 15, 2026
About OTB Group
OTB (Only The Brave) is an independent Italian fashion group and strategic holding company that houses a portfolio of international designer brands. Known for championing creative entrepreneurship and brand autonomy, OTB combines commercial acumen with a strong emphasis on design-led innovation and progressive brand management across global markets.
OTB — Administrative Marketing Specialist in Milan, Italy. Administrative support role for marketing operations and campaign execution at OTB.
Role & Responsibilities
- Provide comprehensive administrative support to the marketing team, including calendar management, meeting coordination and travel arrangements.
- Manage marketing project workflows: track timelines, follow up with internal stakeholders and external agencies, and ensure timely delivery of assets.
- Prepare and reconcile marketing budgets and expense reports; coordinate purchase orders and vendor invoicing with finance.
- Maintain and organise marketing asset libraries, digital files and creative briefs to guarantee version control and accessibility.
- Support campaign production logistics, including sample management, shipping coordination and liaison with production partners.
- Assist in the preparation of presentations, reports and marketing material using PowerPoint and Adobe tools.
- Operate and update CRM and CMS records as required; produce routine campaign and performance reports for the marketing team.
- Coordinate on-site and virtual events logistics, from vendor sourcing to on-the-day assistance and post-event reconciliation.
Qualifications
- Minimum 2 years' professional experience in administrative or operational support within marketing, fashion, retail or an agency environment.
- Proven organisational skills with an ability to manage multiple concurrent projects and tight deadlines.
- Strong numerical aptitude and experience handling budgets, expense reconciliation and purchase orders.
- Excellent written and verbal communication skills; comfortable liaising with internal teams, external agencies and vendors.
- Proficiency in Microsoft Office (Excel, PowerPoint) and experience with Adobe Creative Suite; familiarity with CRM and CMS platforms.
- High attention to detail, proactive problem-solving attitude and a collaborative mindset.
Skills
Experience
Typically requires at least 2 years' experience providing administrative, operational or project support within marketing, retail or a creative agency; experience in luxury fashion or premium retail is strongly preferred.
Education
Bachelor's degree in marketing, communications, business administration or a related discipline, or equivalent professional experience.
Workplace
This position is based in Milan, Lombardy, Italy.
Culture
OTB cultivates an entrepreneurial, design-forward culture that values creative independence and commercial rigor across its maisons. The workplace balances high standards of craftsmanship and brand storytelling with a collaborative, international outlook.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.
Frequently Asked Questions
The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like OTB Group, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Marketing Administrative Coordinator», «Marketing Operations Specialist», «Marketing Project Coordinator», «Marketing Office Specialist», «Marketing Assistant (Administrative)», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.