Moët Hennessy Office and Employee Experience Administrator

About Moët Hennessy

Moët Hennessy, the wines and spirits division of LVMH, brings together some of the world’s most storied maisons, uniting centuries of craftsmanship with a distinctly contemporary spirit. As an employer, it offers an international environment where heritage, excellence, creativity, and responsible innovation shape every profession, from vineyards and cellars to marketing, distribution, finance, and hospitality. The group values talent capable of honoring exceptional savoir-faire while anticipating the expectations of discerning consumers worldwide. Through its global reach, entrepreneurial culture, and commitment to sustainability, Moët Hennessy provides careers defined by prestige, purpose, and the pursuit of enduring luxury.

Role & Responsibilities

• Manage day-to-day office operations and maintain a safe, clean, well-maintained, brand-aligned workplace.
• Liaise with the landlord and building management on office maintenance and cleaning, coordinating services and vendors in partnership with the Executive Assistant.
• Ensure compliance with local workplace safety requirements, policies and procedures, including coordinating fire drills and related exercises.
• Manage and stock the Sydney office bar in line with the Bar Guidelines.
• Coordinate employee onboarding and offboarding logistics, including access passes, locker allocation and communications; partner with Finance to track office expenses.
• Process invoices promptly and accurately for rent, utilities, couriers, office services and other suppliers.
• Procure office equipment, supplies, stationery and kitchen supplies; monitor inventory and replenish stock proactively.
• Serve as the office’s primary contact, providing a professional and welcoming experience.
• Coordinate visitor logistics, building access, meeting rooms, hospitality arrangements and general enquiries.
• Manage incoming and outgoing mail, deliveries and courier bookings, as well as company email correspondence.
• Maintain internal contact lists, office calendars and shared information systems.
• Support HR administration across the employee lifecycle, including recognition programs, benefits, recurring invoice processing and employee communications.
• Prepare and maintain HR and office-related reports as required.
• Partner with HR on employee engagement initiatives, celebrations, training programs and internal events; plan and deliver kick-offs, celebrations, team-building activities, internal communications and training.
• Support Culture Club leads with event planning, coordination and delivery.
• Support the Executive Assistant with monthly and ad hoc town halls, brand immersions and other business-wide events.
• Coordinate office events, meetings, conferences and training sessions, including venues, catering, communications and logistics.
• Serve as the primary contact for industry associations; manage memberships, event registrations and correspondence.
• Coordinate company participation in association events and CSR initiatives, and track industry activity to support corporate visibility and stakeholder relationships.
• Provide ad hoc administrative support to Executive Committee members in partnership with the Executive Assistant.
• Support coordination of presentations, meetings, off-sites and leadership events as required.
• Support the Managing Director during periods of Executive Assistant leave.

Qualifications

• Preferred: tertiary education in business administration or equivalent experience.
• 3–5 years of experience in office administration or facilities coordination.
• Experience in a multinational environment; experience in luxury, FMCG or consumer goods is a plus.
• Familiarity with industry association management or external stakeholder coordination is an advantage.
• Knowledge of Australian workplace compliance is beneficial.
• Proficiency in Microsoft Office, including Excel for budgeting and reporting and PowerPoint.
• Budget and expense management capabilities.
• Working knowledge of Concur SAP is a plus.
• Strong organizational skills and the ability to manage multiple priorities and meet deadlines.
• Exceptional communication, networking and interpersonal skills.
• Professional external-facing presence and confidence.
• Service-oriented, proactive and solutions-focused approach.
• Discretion and integrity when handling confidential information.
• Composure under pressure, with a logical approach to decision-making and a solutions-oriented mindset when addressing issues.
• Ability to work independently and autonomously while remaining a collaborative and supportive team player.

Skills

Experience

3–5 years in office administration or facilities coordination; minimum 3 years.

Education

Tertiary education in business administration or equivalent experience is preferred.

Culture

Moët Hennessy offers a workplace culture rooted in heritage, craftsmanship, and the art of hospitality, where employees contribute to some of the world’s most prestigious wines and spirits Maisons. The environment combines international collaboration with a strong commitment to excellence, sustainability, and innovation, encouraging teams to preserve tradition while shaping the future of luxury experiences.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.