Moët Hennessy Office and Employee Experience Administrator

About Moët Hennessy

Moët Hennessy, the wines and spirits division of LVMH, brings together some of the world’s most storied maisons, uniting centuries of craftsmanship with a distinctly contemporary spirit. As an employer, it offers an international environment where heritage, excellence, creativity, and responsible innovation shape every profession, from vineyards and cellars to marketing, distribution, finance, and hospitality. The group values talent capable of honoring exceptional savoir-faire while anticipating the expectations of discerning consumers worldwide. Through its global reach, entrepreneurial culture, and commitment to sustainability, Moët Hennessy provides careers defined by prestige, purpose, and the pursuit of enduring luxury.

Role & Responsibilities

• Manage day-to-day office operations, ensuring a safe, clean, well-maintained, and brand-appropriate work environment
• Serve as primary liaison with building management and landlord on lease matters, repairs, renovations, and facility issues
• Plan and execute fire drills; ensure compliance with local fire safety regulations and workplace safety requirements
• Source and manage procurement of office supplies, equipment, stationery, and kitchen supplies; monitor inventory levels and replenish stock proactively
• Review supply arrangements to ensure quality materials at optimal cost in accordance with company procurement standards
• Work alongside the Financial Planning Analyst to ensure office operations expenses are costed correctly and remain within budget
• Process invoices related to rent, utilities, couriers, office services, and other relevant suppliers
• Act as primary point of contact for the office, greet visitors, manage communications and inquiries
• Coordinate visitor logistics including registration and access, meeting rooms, equipment, and hospitality
• Handle mail, deliveries, and courier bookings
• Support the Executive Assistant with administration and coordination of the annual business conference and executive events
• Maintain internal contact lists, office calendar, and shared information systems
• Collaborate with HR to plan and execute employee events, kick-offs, celebrations, and team-building activities
• Act as key member of the Culture Club, supporting the leads in planning and execution of events
• Manage operational and administrative aspects of employee onboarding and offboarding
• Support HR administrative tasks including benefits programs logistics, internal communications, and access pass allocation
• Serve as primary contact for industry associations and manage memberships, event registrations, and correspondence

Qualifications

• Tertiary education in business administration or equivalent experience
• 3–5 years of professional experience in office administration or facilities coordination
• Experience in a multinational environment; luxury, FMCG, or consumer goods sectors a plus
• Familiarity with industry association management or external stakeholder coordination
• Knowledge of local workplace compliance in Australia beneficial
• Proficiency in Microsoft Office, particularly Excel for budgeting and reporting and PowerPoint
• Budget and expense management capabilities
• Working knowledge of Concur SAP a plus
• Strong organizational skills with ability to manage multiple priorities and meet deadlines
• Exceptional communication, networking, and interpersonal skills
• Professional external-facing presence and confidence
• Service-oriented, proactive, and solutions-focused mindset
• High discretion and integrity with confidential information
• Composed under pressure with logical approach to decision-making

Skills

Experience

Minimum 3–5 years of professional experience in office administration or facilities coordination. Prior experience in a multinational environment, particularly within the luxury, FMCG, or consumer goods sectors, is advantageous. Familiarity with industry association management, external stakeholder coordination, and local workplace compliance in Australia is beneficial.

Education

Tertiary education in business administration or equivalent professional experience.

Workplace

Culture

Moët Hennessy offers a workplace culture rooted in heritage, craftsmanship, and the art of hospitality, where employees contribute to some of the world’s most prestigious wines and spirits Maisons. The environment combines international collaboration with a strong commitment to excellence, sustainability, and innovation, encouraging teams to preserve tradition while shaping the future of luxury experiences.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.