Moët Hennessy Office Administrator

About Moët Hennessy

Moët Hennessy, the wines and spirits division of LVMH, brings together some of the world’s most storied maisons, uniting centuries of craftsmanship with a distinctly contemporary spirit. As an employer, it offers an international environment where heritage, excellence, creativity, and responsible innovation shape every profession, from vineyards and cellars to marketing, distribution, finance, and hospitality. The group values talent capable of honoring exceptional savoir-faire while anticipating the expectations of discerning consumers worldwide. Through its global reach, entrepreneurial culture, and commitment to sustainability, Moët Hennessy provides careers defined by prestige, purpose, and the pursuit of enduring luxury.

Role & Responsibilities

• Manage day-to-day office operations, ensuring a safe, clean, well-maintained, and brand-appropriate work environment
• Serve as primary liaison with landlord and building management on lease matters, repairs, renovations, and facility issues
• Plan and execute fire drills; ensure compliance with local fire safety regulations and workplace safety requirements
• Source and manage procurement of office supplies, equipment, stationery, and kitchen supplies; monitor inventory levels and replenish stock proactively
• Review supply arrangements to ensure quality materials at optimal cost, in line with company procurement standards
• Work alongside the Financial Planning Analyst in ensuring office operations expenses are costed correctly and remain within budget
• Ensure timely and accurate processing of invoices related to rent, utilities, couriers, office services, and other relevant suppliers
• Act as a primary point of contact for the office, greet visitors, manage communications and inquiries
• Coordinate visitor logistics including registration and access, meeting rooms, equipment, and hospitality
• Handle mail, deliveries, and courier bookings; manage company email correspondence
• Support the Executive Assistant with administration and coordination of the annual business conference
• Support the Executive Assistant with administrative support for Executive Committee members on an ad hoc basis
• Maintain internal contact lists, office calendar, and shared information systems in collaboration with IT, HR, and various departments
• Support the Managing Director when the Executive Assistant is on leave
• Collaborate with HR to plan and execute employee events including kick-offs, celebrations, team-building activities, and training sessions
• Act as a key member of the Culture Club, supporting event planning and execution
• Manage operational and administrative aspects of employee onboarding and offboarding
• Support HR administrative tasks including invoice processing, recognition and benefits program logistics, and access pass allocation
• Prepare and update HR and office-related reports as required
• Serve as primary contact for industry associations; manage memberships, event registrations, and correspondence
• Coordinate company participation in association events and CSR initiatives
• Track industry activities to support corporate visibility and stakeholder relationships
• Manage and stock the Sydney office bar in adherence to Bar Guidelines

Qualifications

• Tertiary education in business administration or equivalent professional experience
• Minimum 3–5 years of office administration or facilities coordination experience
• Experience in a multinational environment; luxury, FMCG, or consumer goods sectors preferred
• Familiarity with industry association management or external stakeholder coordination
• Knowledge of local workplace compliance in Australia
• Proficiency in Microsoft Office, with particular strength in Excel for budgeting and reporting, and PowerPoint
• Working knowledge of Concur SAP preferred
• Strong organizational skills with ability to manage multiple priorities and meet deadlines
• Exceptional communication, networking, and interpersonal skills
• Professional external-facing presence and confidence
• Service-oriented, proactive, and solutions-focused approach
• High discretion and integrity when handling confidential information
• Composed under pressure with a logical, solution-oriented mindset

Skills

Experience

Minimum 3–5 years of office administration or facilities coordination experience in a multinational environment. Experience in the luxury, FMCG, or consumer goods sectors is advantageous, as is familiarity with industry association management or external stakeholder coordination.

Education

Tertiary education in business administration or equivalent professional experience is preferred.

Workplace

Culture

Moët Hennessy offers a workplace culture rooted in heritage, craftsmanship, and the art of hospitality, where employees contribute to some of the world’s most prestigious wines and spirits Maisons. The environment combines international collaboration with a strong commitment to excellence, sustainability, and innovation, encouraging teams to preserve tradition while shaping the future of luxury experiences.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.