Max Mara Fashion Group Real Estate and Facility Coordinator

Role & Responsibilities

• Ensure continuous operational efficiency and maintain high aesthetic and architectural standards of assigned premises and infrastructure, including mechanical/HVAC, electrical, and special systems
• Act as first-level technical contact for troubleshooting, issue resolution, and daily operational needs across regional branches and exhibition spaces
• Manage routine and extraordinary maintenance activities for properties, systems, and furnishings, coordinating internal and external resources
• Directly monitor on-site work including civil works, maintenance, and setup activities, ensuring strict compliance with timelines, quality standards, and safety regulations
• Manage relationships with external service providers and contractors, evaluate performance, supervise activities, and resolve operational issues promptly
• Provide operational support to the Energy Manager in monitoring consumption patterns and verifying renewable energy installations
• Oversee technical management and site preservation for Collezione Maramotti, supporting technical realization of temporary art exhibitions and events
• Manage the waste supply chain including contract management, administrative load/unload registers, and FTAM/MUD compliance
• Ensure technical, legal, cadastral, urban planning, and occupational health and safety compliance across all managed sites and vendor contracts
• Manage accounts payable and invoicing workflows, work progress verification, and monthly accounting for facility cost centers via company systems
• Support budgeting and economic governance by providing technical data, quotes, and forecasts for maintenance, capital investments, and technical purchasing
• Maintain up-to-date technical documentation, building plans, compliance records, and inventory registers within their area of competence

Qualifications

• Deep knowledge of HVAC, electrical, and special/data network installations
• Internal customer orientation and experience managing interfaces with branch managers, site directors, administration, and controlling departments
• Technical problem-solving ability, pragmatism, and external contractor coordination experience
• Knowledge of regulatory and health and safety compliance standards including DUVRI, construction site directives, and waste management regulations
• Experience managing routine and extraordinary maintenance activities for diverse building systems
• Familiarity with energy management and renewable energy installations
• Understanding of waste management supply chain and Italian environmental compliance frameworks (FTAM/MUD)

Skills

Experience

Mid-level to senior-level professional experience in facility management, real estate operations, or building services within a complex, multi-site corporate environment. Proven track record managing technical infrastructure, coordinating contractors, and ensuring regulatory compliance across multiple locations. Experience with Italian occupational health and safety standards is essential.

Education

Diploma or degree in Engineering (Civil, Mechanical, or Electrical), Architecture, Building Sciences, or equivalent technical qualification. Professional certification in facility management or building systems is advantageous.

Workplace

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.