LVMH Corporate Services and Office Operations Specialist

Location
Employment Full-Time
Seniority Mid-Level
Department Executive & General Management
Industry Perfumes, Cosmetics & Prestige Beauty
Posted Apr 13, 2026
Apply ⟼

LVMH Perfumes & Cosmetics — Madrid: Corporate Services & Office Operations Specialist (hybrid). Manage fleet, travel systems, corporate cards and provide Executive Committee support.

Overview

LVMH Perfumes & Cosmetics is the beauty division of the LVMH Group, encompassing a portfolio of prestige fragrance and cosmetics maisons. As part of the LVMH family, the business emphasizes craftsmanship, brand excellence and international growth while maintaining rigorous corporate standards and a high-performance, creative work environment across the Iberia region.

Role & Responsibilities

  • Manage the company fleet (approximately 115 vehicles): process new car requests, obtain quotations, negotiate with vendors, coordinate deliveries, ensure insurance and documentation and oversee maintenance, incidents and fines administration.
  • Administer fuel cards and manage traffic fine processes; coordinate incident response for accidents and vehicle-related claims.
  • Operate and support corporate travel and taxi booking applications: user administration, blocked account management, data updates and user support (access/password issues).
  • Manage corporate card lifecycle: requests, follow-up, delivery and user support for registration and travel allowance processing; handle travel-related incidents (stolen luggage, VISA fraud) and liaise with Compliance and Finance.
  • Maintain the internal Configuration Management Database for asset allocation and de-allocation (cards, cars, travel tools, expense reports) and oversee physical document inventory, storage and destruction with external partners.
  • Provide executive support to members of the Executive Committee, including agenda management, stakeholder coordination and acting as a central point of contact across functions.

Qualifications

  • Minimum three years’ experience in office management, executive assistance or corporate services, with demonstrable support to senior leadership/C-level stakeholders.
  • Advanced proficiency in Microsoft Office (Excel and Outlook) and experience with SAP or equivalent ERP systems.
  • Strong digital literacy with experience using web-based travel, fleet and expense tools; ability to learn new systems rapidly. Familiarity with AI tools (e.g., Copilot) is a plus.
  • High level of discretion and confidentiality when handling sensitive information.
  • Fluent Spanish and English (mandatory); Portuguese or French is advantageous.
  • Driving license (category B) desirable.

Skills

Microsoft Office Suite Excel Outlook SAP Copilot corporate travel booking application corporate taxi application fleet management fuel card administration expense report systems data entry and management organizational skills attention to detail stakeholder communication problem-solving time management customer service orientation

Experience

Minimum three years' professional experience in office management, executive support or corporate services, including measurable exposure to senior/C-level stakeholders and responsibility for operational processes (fleet, travel, corporate cards).

Education

Bachelor’s degree in Business Administration, Hospitality Management, Logistics or a related discipline preferred; equivalent professional experience will be considered.

Workplace

This position is based in Madrid, Madrid, Spain.

Culture

LVMH Perfumes & Cosmetics combines a high-performance luxury culture with a strong emphasis on creativity, professional development and operational excellence. The Iberia organisation promotes inclusion and diversity, encouraging equal opportunities and accommodations for candidates with disabilities.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.

Apply For This Position ⟼

Frequently Asked Questions

A.

The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like LVMH, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Office Operations Specialist», «Corporate Services Coordinator», «Executive Office Operations Coordinator», «Fleet and Travel Operations Specialist», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.