Louis Vuitton In‑Store Administrator
- Location
- Kuala LumpurKuala LumpurMalaysia
- Employment
- Full-Time
- Seniority
- Mid-Level
- Department
- Retail & Boutique Operations
- Industry
- Fashion, Apparel & Leather Goods
- Posted
- May 17, 2026
About Louis Vuitton
Louis Vuitton is a global leader in luxury fashion and leather goods, renowned for its artisanal craftsmanship, iconic design language and network of flagship boutiques worldwide. As part of the LVMH group, the maison operates within a high-performance luxury retail ecosystem that emphasises client service excellence, attention to detail and operational rigour.
Louis Vuitton — In‑Store Administrator in Kuala Lumpur. Administrative and stock operations support for flagship retail store.
Role & Responsibilities
- Manage store procurement and vendor relationships for retail supplies, packaging and pantry replenishment; oversee purchase orders, invoice receipt and petty cash reconciliation.
- Coordinate store administrative workflows: verify billing, liaise with Finance on client payments and currency matters, and maintain accurate administrative records.
- Support HR and the store manager with roster planning, leave records, part‑timer wage data and new‑joiner onboarding (equipment, access cards, uniforms, business cards).
- Act as primary liaison with landlord/building management for parking permits, overnight work applications and to supervise facilities maintenance issues.
- Coordinate and support store events, staff functions, travel arrangements and sales activities, including payments and stock packing/unpacking.
- Administer and monitor licence renewals and compliance for store permits (business, signage, music, PPM, WRT etc.).
- Support stock operations: receiving shipments, delivery inspection, quantity verification, local transfers, data maintenance and stock rebalancing with regional Supply Chain.
- Support inventory control processes including full counts and cycle counts and assist in investigating and resolving stock discrepancies.
- Undertake additional administrative tasks and project coordination as assigned by Head of Department.
Qualifications
- Minimum 3 years' experience in an administrative role, preferably within retail, FMCG or sales environments.
- Proven proficiency with MS Office applications.
- Demonstrable ability to manage multiple priorities, meet tight deadlines and maintain meticulous records.
- High degree of integrity, autonomy and responsibility; strong attention to detail.
- Flexible to work retail hours including weekends and public holidays.
Skills
Experience
Minimum three years of administrative experience, ideally in a fast‑paced retail or FMCG environment, with hands‑on exposure to procurement, invoice handling and inventory operations.
Education
High school diploma or equivalent required; post‑secondary qualification in business administration, retail operations or a related discipline preferred.
Workplace
This position is based in Kuala Lumpur, Kuala Lumpur, Malaysia.
Culture
Louis Vuitton fosters a performance‑driven retail culture that balances exacting standards with a collaborative boutique environment. Employees are expected to deliver meticulous customer service and operational excellence while working within a heritage‑led, fast‑paced organisation.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.
Frequently Asked Questions
The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like Louis Vuitton, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Store Administrative Coordinator», «Retail Operations Administrator», «Store Office Administrator», «Retail Administrative Coordinator», «In‑Store Administrative Assistant», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.