Louis Vuitton HR Administrative Assistant

About Louis Vuitton

Founded in Paris in 1854, Louis Vuitton stands among the world’s most emblematic luxury maisons, renowned for exceptional craftsmanship, innovation, and the art of travel. As an employer, the Maison offers a distinctive environment where heritage and modernity meet, inviting talents to contribute to a global culture of excellence across retail, design, craftsmanship, client experience, operations, and corporate functions. Louis Vuitton values curiosity, precision, creativity, and entrepreneurial spirit, supporting employees through international opportunities, learning pathways, and a strong commitment to savoir-faire. Its teams are united by a shared ambition to craft enduring desirability and deliver exceptional experiences worldwide.

Role & Responsibilities

• Develop and maintain sales team schedules using Planexa software, accounting for staff polyvalence and store operational requirements
• Manage schedule updates in response to absences and evolving business demands
• Coordinate onboarding cycles and integration pair schedules for new team members
• Plan learning and training sessions in collaboration with the Learning team for Louis Vuitton and Groupe Level curricula
• Monitor and update workforce capacity plans and projections
• Serve as primary point of contact for employee scheduling inquiries and concerns
• Process and track medical leave, workplace incidents, and medical visits
• Manage annual leave campaigns and approve paid time-off requests
• Handle special leave requests including parental, maternity, and family event leave
• Support deployment of the TIMESQUARE/SKIPLY project, including procedure documentation and staff training
• Execute onboarding administrative tasks: welcome coordination, work authorization tracking, uniform and equipment ordering
• Issue follow-up and warning letters for unjustified absences
• Monitor apprenticeship agreements and internship conventions
• Manage medical visit scheduling and administrative follow-up
• Provide reception support—both in-person and by telephone—for employee HR inquiries
• Process expense reports and manage supply ordering

Qualifications

• Minimum 3 years of HR administrative or personnel administration experience
• Advanced proficiency in Microsoft Excel and PowerPoint
• Expertise in HRIS (Human Resource Information Systems) platforms
• Fluent in French and English, both written and oral
• Demonstrated ability to manage multiple priorities simultaneously without compromising accuracy
• Strong organizational and process optimization skills
• Excellent interpersonal and active listening abilities
• High degree of discretion and ability to handle confidential information professionally

Skills

Experience

Minimum 3 years of professional experience in HR administration, personnel management, or a closely related administrative role within a retail or hospitality environment. Prior exposure to workforce scheduling systems and HRIS platforms is preferred.

Education

Secondary education or equivalent; tertiary qualification in HR, Business Administration, or a related discipline is advantageous.

Workplace

Culture

Louis Vuitton fosters a culture rooted in heritage, craftsmanship, and a relentless pursuit of excellence, where employees contribute to one of the world’s most iconic luxury maisons. Its workplace environment combines creativity, precision, and international collaboration, offering teams the opportunity to grow within a brand that values innovation, client experience, and long-term savoir-faire.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.