Louis Vuitton Administrative Assistant

About Louis Vuitton

Founded in Paris in 1854, Louis Vuitton stands among the world’s most emblematic luxury maisons, renowned for exceptional craftsmanship, innovation, and the art of travel. As an employer, the Maison offers a distinctive environment where heritage and modernity meet, inviting talents to contribute to a global culture of excellence across retail, design, craftsmanship, client experience, operations, and corporate functions. Louis Vuitton values curiosity, precision, creativity, and entrepreneurial spirit, supporting employees through international opportunities, learning pathways, and a strong commitment to savoir-faire. Its teams are united by a shared ambition to craft enduring desirability and deliver exceptional experiences worldwide.

Role & Responsibilities

• Support the Store Management in creating effective staff schedules, considering anticipated traffic flow, team availability, and commercial priorities
• Manage relationships with external suppliers, oversee vendor contracts, and ensure store maintenance and well-being
• Order and track everyday store supplies, including office materials, stationery, uniforms, and kitchen items
• Handle travel organization and management of team travel expenses
• Follow the company's internal audit guidelines and policies to ensure compliance
• Assist with daily and monthly store sales reporting and reconciliations to ensure financial accuracy
• Support the management team with local cash handling procedures, expense tracking, and preliminary payroll preparation
• Support the management team with recruitment initiatives, including scheduling interviews and managing candidate communication
• Facilitate administrative onboarding for new hires and assist with the leaver process
• Act as a central point of contact for employee queries regarding schedules, absences, and timekeeping information
• Coordinate in-store activities initiated by the head office, such as training sessions and internal team events
• Consistently uphold Louis Vuitton standards in grooming, behaviour, and professionalism
• Be fully integrated into the store team, participating actively in morning briefings and contributing to commercial and operational objectives

Qualifications

• Minimum 3 years of experience in retail administration, operations, or a dynamic support environment
• Competent user of all Microsoft Office packages, with intermediate proficiency in Excel and PowerPoint
• Fluent in Swiss German and English, with additional languages as a plus
• Familiarity with MobaTime and Concur systems a plus
• Passion for Louis Vuitton heritage, clients, products, and store experience
• Ability to multi-task and maintain a flexible, solutions-oriented attitude
• Problem-solving skills and strong communication abilities
• Honest, flexible, autonomous, dynamic, open-minded and self-motivated
• Ability to embody Louis Vuitton standards and professional conduct

Skills

Experience

Minimum 3 years of experience in retail administration, operations, or a comparable support environment within a luxury retail or service-oriented setting.

Education

No specific formal education requirement stated; secondary education or equivalent is assumed as a baseline.

Workplace

Culture

Louis Vuitton fosters a culture rooted in heritage, craftsmanship, and a relentless pursuit of excellence, where employees contribute to one of the world’s most iconic luxury maisons. Its workplace environment combines creativity, precision, and international collaboration, offering teams the opportunity to grow within a brand that values innovation, client experience, and long-term savoir-faire.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.