- Employment
- Full-Time
- Seniority
- Mid-Level
- Department
- Executive & General Management
- Posted
- Nov 4, 2026
About L’Oréal Luxe
L’Oréal Luxe is the L’Oréal division responsible for luxury fragrance, makeup and skincare. It operates beauty houses including Lancôme, Kiehl’s and Aesop, and develops products under licence for fashion houses including Prada and Giorgio Armani.
The Executive Assistant and Office Manager supports the Travel Retail Americas Managing Director and Management Committee, reporting directly to the Managing Director in Miami. The permanent, full-time role combines executive support across a multi-market region with office management, international event coordination, governance, and workplace engagement.
Role & Responsibilities
- Manage the Managing Director’s complex international calendar, travel arrangements, and expenses, coordinating with the Paris Hub teams.
- Organize major international leadership events and offsites, including Worldwide Meetings, Cannes, IAADFS, and ASUTIL conferences.
- Coordinate end-to-end logistics for visiting global executive delegations, from itinerary planning to regional point-of-sale immersions.
- Structure Management Committee (MANCOM) agendas, facilitate meetings, and circulate actionable minutes within 48 hours.
- Lead office engagement initiatives, including Citizen Day volunteering and local community events.
- Manage office facilities, vendor relationships, and operational purchase orders.
Qualifications
- Exceptional organizational precision and a proactive mindset to anticipate business priorities in an international environment.
- Ability to build trusted partnerships across local leadership, Paris headquarters, and cross-functional teams.
- Proven capacity to manage high-volume executive agendas, urgent demands, and competing operational deadlines with composure.
- Practical expertise overseeing daily office operations, workplace services, and vendor coordination.
- Strong diplomacy and discretion when handling sensitive information and interacting with diverse executive stakeholders.
- A rigorous approach to planning large-scale international offsites, industry summits, and travel logistics from brief to execution.
Skills
Workplace
The role is situated in Miami, Florida, USA.
Explore jobs in Florida or in the USA.
Benefits
Opportunities to grow beyond one’s comfort zone and take on real responsibility from day one; an inclusive workplace where people are accepted, can speak up, thrive, and are celebrated; opportunities to contribute to societal and environmental causes.
Culture
Some roles serve a single house or counter. Others span several houses, from advisors who present more than one fragrance line to planners who coordinate stock across the division.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.
Frequently Asked Questions
The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like L’Oréal Luxe, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Executive Administrative Assistant», «Executive Office Coordinator», «Executive Support and Workplace Manager», «Office Administration Manager», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.