La Mer Executive Administrative Assistant

Role & Responsibilities

• Manage calendars for three senior leaders, scheduling meetings, resolving conflicts across time zones, and communicating changes proactively
• Coordinate domestic and international travel arrangements, including itineraries, reservations, ground transportation, and all related logistics
• Prepare, submit, and reconcile expense reports and receipts in accordance with company policy
• Organize in-person and virtual meetings, including conference room booking, technology setup, attendee logistics, materials preparation, and catering coordination
• Prepare, format, and proofread agendas, presentations, reports, correspondence, and other meeting materials for senior leadership
• Track routine follow-ups, deadlines, and action items, providing timely reminders and flagging scheduling or logistical concerns
• Serve as a professional point of contact for the supported leaders, routing requests and information to appropriate stakeholders
• Maintain organized digital files, distribution lists, contact information, and recurring meeting records
• Process invoices, purchase orders, office requests, and other routine administrative transactions with basic tracking
• Support team meetings, leadership visits, town halls, and departmental events and activities
• Coordinate office supplies, equipment requests, and administrative onboarding logistics for new team members
• Partner with other administrative professionals to coordinate cross-functional meetings and provide coverage as needed
• Handle confidential business and employee information with discretion and sound judgment
• Support additional administrative assignments and projects as needed

Qualifications

• 3+ years of relevant administrative or office support experience
• Proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint, with ability to learn new systems quickly
• Strong organizational, time-management, and follow-through skills with close attention to detail
• Clear written and verbal communication skills and a professional, service-oriented approach
• Ability to prioritize requests from multiple leaders and adapt to changing needs in a fast-paced environment
• Sound judgment and discretion when handling sensitive or confidential information
• Collaborative, dependable approach with comfort working independently within established processes

Skills

Experience

3+ years of relevant administrative or office support experience, preferably in a corporate or fast-paced professional environment supporting senior leadership.

Education

High school diploma or equivalent; additional professional certifications in administrative support are preferred but not required.

Workplace

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.