La Mer Administrative Assistant II

Role & Responsibilities

• Manage calendars for multiple senior leaders, including scheduling meetings, resolving conflicts, coordinating across time zones, and communicating changes
• Coordinate domestic and international travel arrangements, including itineraries, reservations, ground transportation, and related logistics
• Prepare and submit expense reports, reconcile receipts, and resolve inquiries in accordance with company policy
• Organize in-person and virtual meetings, including conference room logistics, technology setup, attendee coordination, materials preparation, and catering arrangements
• Prepare, format, and proofread agendas, presentations, reports, correspondence, and other executive meeting materials
• Track routine follow-ups, deadlines, and action items, providing timely reminders and flagging scheduling or logistical issues
• Serve as a professional point of contact for supported executives, routing requests and information to appropriate stakeholders
• Maintain organized digital files, distribution lists, contact information, and recurring meeting records
• Process invoices, purchase orders, office requests, and other routine administrative transactions with basic tracking
• Support team meetings, leadership visits, town halls, and departmental activities and events
• Coordinate office supplies, equipment requests, and administrative onboarding logistics for new team members
• Partner with other administrative professionals to coordinate cross-functional meetings, share information, and provide coverage as needed
• Handle confidential business and employee information with discretion and sound judgment

Qualifications

• 3 or more years of relevant administrative or office support experience
• Proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint, with demonstrated ability to learn new systems quickly
• Strong organizational, time-management, and follow-through skills with meticulous attention to detail
• Clear written and verbal communication skills and a professional, service-oriented approach
• Ability to prioritize requests from multiple executives and adjust to changing needs in a fast-paced environment
• Sound judgment and discretion when handling sensitive or confidential information
• Collaborative, dependable approach with capacity for independent work within established processes

Skills

Experience

3 or more years of relevant administrative or office support experience supporting senior leadership or managing multi-executive operations.

Workplace

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.