- Location
- 737 Dunsmuir Street (View map)Vancouver, BCCanada
- Employment
- Full-Time
- Seniority
- Mid-Level
- Compensation
- $18.25–30.50/hour
- Department
- Retail & Boutique Operations
- Posted
- Sep 30, 2026
About Holt Renfrew
Founded in Quebec City in 1837, Holt Renfrew is one of Canada’s leading luxury retailers, bringing together distinguished international fashion, accessories and beauty brands. Its heritage combines an enduring appreciation of craftsmanship with a contemporary approach to retail and personalised service. As an employer, Holt Renfrew offers career paths across client-facing roles, personal shopping, merchandising, digital commerce and corporate functions. Its retail environment calls for product expertise, commercial awareness and the ability to cultivate lasting client relationships. For professionals drawn to luxury, it provides a setting where Canadian retail heritage meets the evolving expectations of a discerning, internationally minded clientele.
Holt Renfrew seeks an Administrative Coordinator to provide comprehensive administrative and analytical support to the Group Sales Manager and sales teams across the luxury retail organization. This role encompasses generating management reports, coordinating vendor product knowledge sessions, scheduling via workforce management systems, preparing meeting materials, and ensuring compliance with privacy and cyber security protocols.
Role & Responsibilities
- Generate and print weekly, daily, and monthly reports for management analysis
- Track, record, and prioritize action items requiring managerial attention
- Schedule and organize product knowledge sessions with brand partners
- Input and maintain employee schedules in workforce management systems; process approved vacation requests
- Prepare presentation materials and supporting documentation for key business meetings
- Assist with timely resolution of repair and client service issues
- Provide analytical and administrative support to the assigned department
- Ensure full compliance with privacy policies, regulatory requirements, and cyber security measures
- Execute additional duties as assigned
Qualifications
- Business or Communications Degree or Diploma
- Minimum five years of progressive administrative experience
- At least 2–3 years of direct support to a leadership role
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Skills
Experience
Minimum five years of progressive administrative experience with 2–3 years of direct support to a senior leadership role in a fast-paced, retail or luxury goods environment.
Education
Business or Communications Degree or Diploma required.
Workplace
The role is situated in Vancouver, British Columbia, Canada.
Explore jobs in British Columbia or in Canada.
Compensation
The base compensation for this position ranges from CAD 18.25 to CAD 30.50 per hour.
Benefits
Employee discount, pension plan, health and dental benefits, tuition assistance, continuous learning and development opportunities.
Culture
Holt Renfrew’s workplace culture blends its Canadian luxury retail heritage with a strong focus on personalized service, fashion expertise and lasting client relationships. Across its stores and corporate teams, collaboration, attention to detail and a shared passion for exceptional brands shape a client-focused working environment.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.
Frequently Asked Questions
The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like Holt Renfrew, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Administrative Coordinator», «Administrative Support Specialist», «Operations Coordinator», «Manager's Assistant», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.