Hermès Special Events Coordinator

About Hermès

Hermès is an independent, family-owned French maison renowned for its artisanal savoir‑faire and timeless luxury goods. The company emphasizes craftsmanship, high-quality materials and a human-centred culture; its U.S. organisation (Hermès of Paris, Inc.) supports global creative and commercial activities while maintaining a strong commitment to sustainable practices and long-term craftsmanship.

Role & Responsibilities

• Manage the master events budget: process, track and record all event invoices, maintain up-to-date spending records and provide monthly budget updates; liaise closely with finance and accounting to ensure timely payments.
• Serve as the department point of contact for new vendor creation, purchase orders and payment coordination.
• Coordinate logistics for special events in collaboration with the HOP Warehouse, including procurement, transport and on‑site requirements.
• Inventory management: organise, track and archive all Special Events departmental assets (props, product used for events, printed collateral and archives).
• Plan and execute small-scale events (under 50 guests) with oversight from the Special Events Manager; support execution of larger initiatives through delegated tasks.
• Manage event guest lists and RSVP workflows; compile mailing lists and distribute RSVP updates.
• Recruit, onboard and supervise the Special Events intern program; delegate tasks and provide daily oversight to interns and external vendors.
• Produce post-event recaps and overview decks; maintain event calendars and schedule department meetings as required.

Qualifications

• 1–2 years of relevant experience in events, communications or a related department (including hands-on internships).
• Proven ability to manage budgets and accurately track expenditures against a master budget.
• High level of attention to detail and excellent organisational skills.
• Strong written and verbal communication skills and creative problem‑solving ability.
• Self-motivated, able to work independently and as an enthusiastic team player under tight deadlines.
• Willingness to travel frequently and to work nights and weekends as required.
• Proficiency in Microsoft Word, PowerPoint and Excel.

Skills

Experience

Minimum 1–2 years of event, communications or marketing experience (internship time may be counted). Experience coordinating logistics, vendor relations and event budgets is required; prior supervision of interns or temporary staff is preferred.

Education

Bachelor's degree in Communications, Marketing, Events Management, Hospitality or a related field preferred; equivalent professional experience will be considered.

Workplace

Compensation

The base compensation for this position ranges from USD 65,000 to USD 75,000 per annum.

Benefits

Commission and bonus incentives based on sales performance; Medical, Dental and Vision insurance; Life Insurance and Disability; Paid time off (15 days annual vacation, 11 company holidays, 3 floating holidays, 2 wellbeing days, sick & safe time); Paid parental leave and transition time; 401(k) and Roth retirement plan with company matching and profit sharing; Voluntary benefits (flexible spending accounts, fitness reimbursement, voluntary life insurance); Product discount and EAP resources; Access to Calm App, Health Advocate, Family Building Support.

Culture

Hermès cultivates a craft‑centred, humanist workplace that values creativity, meticulous workmanship and long‑term stewardship of materials and skills. The Maison emphasises individual development, diversity and a collaborative environment that supports both professional growth and social responsibility.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.