Hermès Special Events Coordinator

About Hermès

Hermès is an independent, family-owned Maison renowned for artisanal craftsmanship, refined materials and a culture that prioritizes creativity, quality and long-term stewardship. The company operates globally across ateliers, boutiques and a central corporate organisation, and emphasizes sustainability, the transmission of savoir‑faire and an inclusive workplace that supports professional development.

Role & Responsibilities

• Manage and maintain the master events budget: process, track and record all event invoices and provide monthly budget updates; liaise with finance to ensure timely payments.
• Serve as point person for vendor onboarding, purchase orders and payment processes on behalf of the Special Events team.
• Coordinate event logistics with the HOP Warehouse and external suppliers, ensuring timely delivery and set‑up of props and product.
• Organize, catalogue and maintain inventory of Special Events assets, including props, archives and Hermès product (porcelain, crystal, RTW, silk, etc.).
• Plan and execute small‑scale events (under 50 guests) with oversight from the Special Event Manager.
• Manage invitation and RSVP lists; record and circulate RSVP updates and maintain printed collateral records (invitations, programs, menus).
• Recruit, hire, onboard and supervise Special Events interns; delegate tasks and oversee intern programme.
• Prepare post‑event recaps and overview decks; update event calendars and schedule meetings as requested.
• Support all delegated tasks from Special Events team members and act as departmental liaison for administrative event needs.

Qualifications

• 1–2 years of relevant experience (including hands‑on internships) in events, communications, PR, or a related function.
• Demonstrable experience managing budgets, tracking expenditures and reconciling invoices.
• High level of attention to detail and excellent organisational skills.
• Strong written and verbal communication skills and creative problem‑solving ability.
• Self‑motivated, able to work independently and collaboratively within a fast‑paced environment.
• Willingness to travel frequently and to work nights and weekends as required.
• Ability to supervise interns and manage relationships with external vendors.

Skills

Experience

Minimum 1–2 years of practical experience in event coordination, communications, PR or a closely related role; hands‑on internship experience is acceptable.

Education

Bachelor's degree in communications, hospitality, event management, marketing or a related field preferred; equivalent professional experience will be considered.

Workplace

Compensation

The base compensation for this position ranges from USD 65,000 to USD 75,000 per annum.

Benefits

Commission and bonus incentives based on sales performance; Medical, Dental, Vision; Life Insurance and Disability; Paid time off (15 days annual vacation, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time); Paid parental leave and transition time; 401(k) and Roth Retirement plan with company matching and profit sharing; Voluntary benefits such as flexible spending accounts, fitness reimbursement, voluntary life insurance; Product discount and EAP resources; Access to Calm App, Health Advocate, Family Building Support.

Culture

Hermès cultivates a workshop‑centred culture that values craftsmanship, creativity and respect for materials. The Maison prioritises humanist values—supporting diversity, inclusion and long‑term development of employees while maintaining a commitment to sustainability and the transmission of artisanal savoir‑faire.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.