Hermès Personal Assistant & Office Coordinator
- Employment
- Full-Time
- Seniority
- Mid-Level
- Department
- Executive & General Management
- Industry
- Fashion, Apparel & Leather Goods
- Posted
- May 5, 2026
About Hermès
Hermès İstanbul is the Turkish subsidiary of Hermès International, the Paris-based luxury house renowned for its leather goods, silk accessories and artisanal craftsmanship. The Istanbul office supports local retail operations, corporate functions and multiple boutiques, operating to the exacting standards of its Paris headquarters.
Hermès İstanbul — Personal Assistant & Office Coordinator in Istanbul. Provide executive support to the Managing Director and manage office and showroom operations.
Role & Responsibilities
- Provide high‑level personal assistance to the Managing Director including comprehensive diary and calendar management, meeting scheduling and stakeholder liaison.
- Act as primary point of contact between the Managing Director and internal/external stakeholders; manage correspondence, emails and telephone communications on the MD’s behalf.
- Prepare meeting agendas, presentations, reports and briefing materials; ensure the MD is briefed and meetings run efficiently.
- Coordinate complex travel arrangements (flights, accommodation, visas, itineraries) for the MD, office and store teams; liaise with the appointed travel agency to resolve booking issues.
- Assist with budget tracking, expense reporting and invoicing; coordinate with the finance team to ensure timely processing of payments.
- Oversee office operations: manage supplies and inventory, maintain a welcoming and organised environment, handle reception duties and incoming deliveries.
- Support organisation of company events, meetings and conferences (venue booking, catering, logistics) in close coordination with HR.
- Manage showroom operations including tracking product movements, coordinating press visits, maintaining loan records and ensuring timely returns.
- Support office engagement and internal activities to contribute to a positive workplace experience.
Qualifications
- Minimum six years of relevant administrative or PA experience, preferably supporting senior executives.
- Proven experience in diary management, travel coordination and expense administration.
- Fluent written and spoken English and Turkish.
- High level of discretion with confidential and sensitive information.
- Excellent interpersonal skills with the ability to build relationships across all levels.
Skills
Experience
Minimum 6 years' experience in personal assistance, office coordination or executive support, ideally within luxury retail, fashion or a comparable client-facing environment.
Education
Bachelor's degree or equivalent experience in business administration, hospitality, communications or a related field.
Workplace
This position is based in Istanbul, Istanbul, Turkey.
Culture
Hermès maintains a culture defined by meticulous attention to craftsmanship, discretion and refinement. The workplace values professionalism, collaborative relationships between headquarters and retail teams, and an understated approach to luxury service.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.
Frequently Asked Questions
The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like Hermès, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Executive Personal Assistant», «Office Manager & PA», «Administrative Assistant to Managing Director», «Executive Assistant & Office Coordinator», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.