Hermès Payroll and Personnel Administrator

About Hermès

This prestigious fashion house, renowned for its timeless elegance and innovative designs, is a part of a leading global luxury conglomerate. The brand is committed to excellence and offers a dynamic environment where creativity and business acumen are equally valued.

Role & Responsibilities

• Prepare, verify, and control payroll sheets according to established payroll schedules and processes, including entry of variable elements, advances, garnishments, and non-interfaced items
• Manage and validate individual employee files for payroll processing, ensuring data coherence on payslips, mutual insurance affiliation, GTA cycle assignment, and badge allocation
• Process and verify contractual modifications including work schedule changes, Senior Agreements, RQTH Agreements, and work-life balance agreements with attention to contribution continuation rules
• Handle all employee departures including retirements, terminations, and negotiated ruptures; validate final settlement calculations, prepare settlement documentation, and perform quality assurance on sensitive cases
• Manage contract suspensions including full and part-time parental leave, sabbaticals, and business creation scenarios
• Supervise time management operations including cycle management, anomaly corrections, absence entries (illness, workplace injuries, maternity/paternity, family events), and incident code validation; verify GTA data coherence with payroll submissions
• Control and reconcile paid leave, seniority leave, and RTT; manage element transfers during employee mobility
• Review and validate annual pay reviews (NAO), 13th-month bonuses, October premiums, and miscellaneous bonuses
• Monitor employee savings plan elements including profit-sharing, employee savings plans (participation), and reserved savings plans (PPV)
• Manage monthly payroll alerts according to defined processes; track ACE alerts and report to the Payroll Manager
• Monitor absenteeism within assigned scope including IJSS actions coordination with external providers, relaunching with employees and HR teams, and payroll entry recording
• Process IJSS reimbursement entries for therapeutic part-time arrangements and pilot loss adjustments with the Payroll Manager
• Manage insurance claim file preparation and follow-up (long-term illness, disability) in compliance with 180-day regulatory deadlines
• Control, correct anomalies, and validate DSN (Unified Social Declaration) files; ensure completeness of URSSAF and pension charge files on the network
• Prepare and verify FCTU files with anomaly corrections
• Process charge payments including alimony, garnishments, URSSAF contributions, and pension payments
• Archive employee documents in the virtual office according to updated archiving protocols
• Manage mutual insurance administration with external providers including enrollments, cancellations, and portability
• Monitor transit passes for non-Hermès subsidiary companies during annual campaigns
• Draft response letters in compliance with applicable regulations including DDADUE law and suspension or maternity leave notifications
• Write and maintain payroll reference documentation (synopsis) in coordination with team leads, the Payroll Manager, and payroll experts
• Update payroll reference materials during procedural modifications

Qualifications

• Minimum 10 years of payroll experience acquired in a professional services firm or corporate environment
• Advanced knowledge of ADP payroll software including payroll processing, time management, ACE alerts, and DSN submission
• Advanced proficiency in Microsoft Word and Excel
• Demonstrated mastery of payroll technical principles and regulatory compliance
• Strong reliability and attention to accuracy in financial and administrative records

Skills

Experience

Minimum 10 years of progressive payroll experience in either a professional services firm or direct corporate environment, demonstrating mastery of end-to-end payroll processes, regulatory compliance, and employee administration.

Education

Bachelor's degree (Bac+2 to Bac+4) or equivalent qualification in human resources, accounting, finance, or payroll administration.

Workplace

Culture

The company fosters a collaborative and innovative culture, encouraging employees to push the boundaries of creativity while maintaining a strong commitment to sustainability and ethical practices.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.