Hermès Payroll and Personnel Administration Specialist

About Hermès

This prestigious fashion house, renowned for its timeless elegance and innovative designs, is a part of a leading global luxury conglomerate. The brand is committed to excellence and offers a dynamic environment where creativity and business acumen are equally valued.

Role & Responsibilities

• Establish and control payroll bulletins in accordance with the payroll schedule and process, including entry of variable elements, advance payments, and non-interfaced items with MCH
• Manage and verify onboarding of individual employee files, validating payroll data coherence, mutual affiliation, GTA cycle assignments, and badge numbering
• Process and control contractual modifications including work duration changes, Senior Agreements, RQTH Agreements, and work-life balance agreements with attention to contribution maintenance
• Manage and verify employee departures across all termination types (retirement, dismissal, severance agreements) with final settlement calculations, STC documentation, and portability review
• Supervise contract suspension management including parental leave, sabbaticals, and business creation scenarios
• Oversee time management including cycle management, anomaly corrections, and absence coding (sick leave, workplace accidents, maternity/paternity, family events) with GTA-to-payroll coherence verification
• Monitor and control paid leave, seniority leave, and RTT (Reduced Time) with element transfers during internal mobility
• Verify annual salary reviews (NAO), 13th-month bonuses, October premiums, and miscellaneous bonus elements
• Control employee savings plan elements including profit-sharing, employee stock purchase plans, and participation programs
• Conduct monthly monitoring of ACE alerts defined in the payroll process
• Track accounting discrepancies identified by accounting (advance payment gaps, payment variances) in coordination with the Payroll Manager
• Manage absenteeism including IJSS (daily social insurance allowance) actions with service providers, follow-ups with employees and HR teams, and missing document management
• Process IJSS reimbursement entries for therapeutic part-time arrangements
• Oversee loss accounting entries under Payroll Manager guidance
• Constitute and monitor insurance claim files (long-term illness, disability) within 180-day regulatory deadlines
• Control, correct anomalies, and validate DSN (Unified Social Declaration) files; ensure URSSAF and pension charge file completeness within established deadlines
• Control anomalies and produce FCTU (quarterly wage summary) files
• Process charge payments for the designated scope (spousal support, wage garnishments, URSSAF, pension contributions)
• Archive employee documents in the virtual office according to established archiving protocols
• Manage mutual insurance coordination including enrollment, termination, and portability with service providers
• Monitor transport benefit allocations during annual campaigns for non-Hermès entities
• Draft and issue compliance-compliant employee correspondence (DDADUE regulations, suspension and maternity notices)
• Write and update payroll referential synopses in collaboration with referents, Payroll Manager, and Payroll Experts
• Maintain payroll synopses reflecting all modifications

Qualifications

• Bachelor's degree (Bac +2/+4) or equivalent qualification
• Minimum ten years of professional payroll experience acquired in either accounting firms or corporate environments
• Demonstrated technical mastery and reliability in payroll operations
• Proficient in ADP software (payroll, time management, ACE, and DSN modules)
• Advanced proficiency with Microsoft Word and Excel
• Strong client service orientation and interpersonal skills

Skills

Experience

Minimum ten years of professional payroll experience in either accounting firms or corporate settings, with demonstrated expertise in payroll processing, regulatory compliance, and personnel administration.

Education

Bachelor's degree (Bac +2/+4) or equivalent qualification in Human Resources, Accounting, or related field.

Workplace

Culture

The company fosters a collaborative and innovative culture, encouraging employees to push the boundaries of creativity while maintaining a strong commitment to sustainability and ethical practices.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.