Hermès HR Administration Officer
Hermès — Le Pré-Saint-Gervais: HR Administration Officer role managing employment contracts, interim staff and alternance coordination for Hermès Services Groupe.
Overview
Hermès is a preeminent French luxury Maison known for artisanal craftsmanship and uncompromising quality. The role is hosted within Hermès Services Groupe, the Maison's shared-services centre that supports HR, payroll and administrative processes across the group.
Role & Responsibilities
- Prepare, review and issue employment contracts (CDI, CDD) and contract amendments from template frameworks, ensuring legal compliance and liaison with social law counsel for special clauses.
- Execute pre-hire administrative formalities including DPAE (Urssaf), work permit checks and coordination with prefectures where relevant to guarantee timely onboarding.
- Convert and enter dossier data into the HRIS (SIRH Oracle) and transmit complete hiring files to payroll managers; maintain accurate Excel trackers of all contracts and probation periods.
- Manage administrative lifecycle of temporary staff (intérim): process requests, validate and sign placement contracts, record hours, reconcile billing and support payment workflows.
- Coordinate alternance/apprenticeship contracts: receive school documents (CERFA, conventions), verify dates and remuneration rules, submit OPCO funding requests and forward dossiers to payroll.
- Act as primary interface for internal stakeholders (Recruitment, DRH/RRH, Payroll, Legal, Controlling, Accounting) and external partners (schools, OPCO, agencies) while preserving confidentiality.
- Provide advisory support to recruiters and HR business partners on regulatory requirements; ensure continuity of service by covering urgent dossiers during the binôme's absences.
- Produce and distribute regular reporting and reconciliations for controllers and internal interlocutors.
Qualifications
- Minimum three years' experience in personnel administration or payroll-adjacent HR operations, handling a high volume of contracts.
- Solid knowledge of French labour law and practical experience with administration of personnel (contracts, DPAE, probation management, alternance rules).
- Proven experience managing temporary workforce administration and contractual billing follow-up.
- Excellent communication, discretion and stakeholder-management skills; able to advise HR partners and coordinate multi-party processes.
- Strong organisational rigour, attention to detail, adaptability and a collaborative team spirit.
Skills
Experience
Minimum 3 years of hands-on experience in HR administration within a high-volume environment, including contract production, temporary workforce administration and alternance/apprenticeship processes.
Education
Higher education in human resources, business administration, social law or an equivalent professional qualification.
Workplace
This position is based in Le Pré-Saint-Gervais, Île-de-France, France, within easy reach of Paris. Cerulean lists 7 open roles in Le Pré-Saint-Gervais, including 1 posted recently. The broader Île-de-France area accounts for 3.727 active listings on Cerulean, 101 of which are new. In France as a whole, Cerulean currently features 4.275 open positions, with 127 posted this week.
Culture
Hermès fosters a culture of craftsmanship, discretion and exacting standards, extended into its corporate services. Colleagues in shared-service teams operate collaboratively, balancing operational rigor with responsive, partner-focused support to the Maison's divisions.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.