Hermès Executive Assistant and Office Manager

About Hermès

This prestigious fashion house, renowned for its timeless elegance and innovative designs, is a part of a leading global luxury conglomerate. The brand is committed to excellence and offers a dynamic environment where creativity and business acumen are equally valued.

Role & Responsibilities

• Manage the Managing Director’s agenda and organize meetings and appointments.
• Coordinate business trips and travel arrangements, including flights, hotels and visas.
• Monitor expense reports and related administrative tasks, supporting budget tracking.
• Prepare presentations, minutes and other support materials, and coordinate logistics.
• Provide administrative support to the Finance team and other departments as needed, including processing and recording invoices and payments.
• Manage office supplies and inventory, ensuring timely procurement and replenishment.
• Coordinate internal communications from the Managing Director and Leadership Team.
• Collaborate with HR and other departments to ensure clear and consistent messaging, including organizational communications.
• Organize and facilitate internal meetings, seminars and team-building activities.
• Manage the internal community by publishing and adapting content for different target audiences.
• Coordinate corporate initiatives and internal activities, such as themed breakfasts, company visits and morning briefs.
• Act as the point of contact for safety, shipments and logistics.
• Supervise front desk operations and welcome visitors.
• Support the improvement and optimization of office spaces and daily operations.
• Assist with room setup for meetings, onboarding and training, including equipment, access and integration.
• Manage incoming communications, including emails and calls.
• Coordinate an administrative resource and serve as a key contact for the team and internal and external stakeholders.
• Support internal communication, particularly the dissemination of messages from the Managing Director and Leadership Team and organizational communications relevant to company life.

Qualifications

• Bachelor’s or master’s degree, preferably in an economics or humanities field.
• Proven experience in Office Management or Executive Assistant roles.
• Excellent organizational, interpersonal and problem-solving skills.
• Strong command of Microsoft Office Suite, especially PowerPoint.
• Fluency in German and English; French is a plus.
• Service-oriented mindset, discretion, proactivity and team spirit.
• Strong aesthetic sensitivity and attention to detail.
• Ability to work independently and manage multiple tasks simultaneously.
• Excellent interpersonal and communication skills, with a customer-service orientation.
• Team-player mentality, ability to build meaningful relationships and work autonomously.
• Availability, flexibility and dynamism to work in a fast-paced environment.
• Commitment to a people-centric retail project, with a vocation for human values, passion and a strong aesthetic sense.

Skills

Experience

At least 3 years; proven experience in Office Management or Executive Assistant roles.

Education

Bachelor’s or master’s degree, preferably in an economics or humanities field.

Culture

The company fosters a collaborative and innovative culture, encouraging employees to push the boundaries of creativity while maintaining a strong commitment to sustainability and ethical practices.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.