Gucci General Affairs Assistant

Overview

Gucci, a prestigious name in the luxury fashion industry, is part of the Kering Group, a global leader in apparel and accessories. Known for its innovative and progressive approach, Gucci offers a dynamic workplace where creativity and excellence are at the forefront. As an employer, Gucci is committed to fostering a diverse and inclusive environment, providing opportunities for professional growth and development.

Role & Responsibilities

• Ensure smooth and professional front desk operations and maintain a welcoming office environment.
• Support daily office administration including supplies, facilities, and vendor coordination.
• Provide responsive and accurate assistance to employees, executives, and visitors.
• Maintain compliance, accuracy, and confidentiality in office security management records and systems.
• Facilitate effective communication and coordination between departments and external partners.
• Greet and assist visitors, manage calls, and handle reception inquiries.
• Register visitor access, issue entry cards, and maintain access log.
• Coordinate guest parking registration and parking pass issuance.
• Manage meeting room reservations and ensure proper setup.
• Oversee mail, courier, and invoice handling.
• Maintain office supplies and pantry inventory.
• Process invoices and payments and manage office-related expenses.
• Handle employee ID card issuance, fingerprint registration, and deletion.
• Support new hire onboarding and manage office device lending.
• Update employee phone numbers and manage executive parking passes.
• Manage the president's meeting schedule, business cards, and logistics.
• Arrange CEO Korea visits, including transportation bookings.
• Manage regular procurement and inventory of office consumables and supplies.
• Coordinate uniform laundry, courier services, and supplier communications.
• Assist in facility contract management and regular maintenance activities.
• Maintain accurate access, purchase, and inventory logs.
• Share weekend and public holiday building records.
• Ensure data accuracy and adherence to internal procedures and reporting standards.

Qualifications

• Fluent in Korean with conversational English skills.
• Well-organized, detail-oriented, and proactive with a strong sense of responsibility.
• Customer-oriented, approachable, and professional in communication and service delivery.
• Strong interpersonal and teamwork skills with a positive and adaptable attitude.
• Excellent multitasking and time management skills in a fast-paced environment.
• Good problem-solving and prioritization abilities.
• Proficient in Microsoft Office (Excel, PowerPoint, Outlook) and general office tools.
• Basic understanding of office facilities, inventory, and vendor management preferred.

Skills

Experience

Previous experience in office administration or a similar role is preferred.

Workplace

Benefits

Gucci offers a comprehensive benefits package, including opportunities for professional development and a supportive work environment.

Culture

Gucci fosters a culture of innovation and excellence, encouraging employees to express their creativity and contribute to the brand's legacy. The workplace is inclusive and dynamic, promoting collaboration and professional growth.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.