Fresh Executive Assistant

About Fresh

Fresh is a global beauty house celebrated for its sensorial skincare, bodycare, and fragrance, blending time-honored rituals with modern science since its founding in Boston in 1991. As part of the LVMH portfolio, Fresh offers employees the creative energy of an entrepreneurial brand with the international reach and standards of a leading luxury group. The company values curiosity, craftsmanship, inclusivity, and a deep respect for ingredients, encouraging teams to create meaningful experiences for discerning clients. For professionals drawn to beauty, innovation, and storytelling, Fresh provides a refined environment where authenticity and expertise shape every aspect of brand expression.

Role & Responsibilities

• Manage complex, changing schedules for multiple executives using Microsoft Outlook, prioritizing requests, resolving conflicts, and coordinating meetings across time zones.
• Anticipate executive needs, identify issues early, and provide proactive administrative support.
• Coordinate priorities, meetings, travel, communications, and follow-ups so executives are prepared and focused on high-impact work.
• Prepare executives for meetings and appointments by developing agendas, gathering materials, coordinating logistics, preparing conference rooms and audiovisual needs, and following through on next steps.
• Draft, edit, and organize executive communications, presentations, meeting notes, briefings, and other materials, ensuring clarity, accuracy, and appropriate audience and tone.
• Manage executives’ documents and information, including preparing, reviewing, organizing, and tracking records, materials, and action items.
• Coordinate domestic and international travel, preparing detailed itineraries covering flights, visas, hotels, ground transportation, meeting agendas, and briefing materials.
• Oversee executive and departmental expenses, submitting invoices in Medius and credit card expenses in Concur accurately and on time.
• Handle confidential and sensitive information with discretion, sound judgment, and professionalism; determine when to escalate, redirect, or protect information.
• Liaise between executives and internal and external stakeholders, representing leaders with polish, responsiveness, and a service-oriented approach.
• Support special projects and operational initiatives by organizing workstreams, tracking deliverables, and ensuring timely follow-through.
• Support planning and execution of company-wide events, leadership meetings, team gatherings, offsites, and employee engagement activities, coordinating timelines, logistics, communications, vendors, materials, and follow-up actions.
• Assist with office management and workplace operations, maintaining an organized, welcoming environment and coordinating supplies, space needs, visitor logistics, facilities requests, and vendor support.
• Learn executives’ working styles, communication preferences, priorities, stakeholders, and expectations for scheduling, travel, meeting preparation, and follow-through.
• Develop proficiency in Microsoft Outlook for advanced calendar management and master expense systems including Medius and Concur.
• Learn the organization’s culture, structure, key contacts, and relevant policies.
• Anticipate needs, identify potential roadblocks, and offer thoughtful solutions.
• Provide strategic calendar and operational support, including long-range planning, project coordination, and effective meeting flow.
• Draft and refine memos, presentations, meeting materials, and executive briefings, synthesizing information to support decision-making and alignment.
• Strengthen stakeholder relationships, optimize information flow, and handle confidential matters discreetly.
• Apply independent judgment, problem-solving, targeted research, and process improvement to streamline administrative operations and strengthen executive effectiveness.
• Remain stationary for an average of 7.5 hours per day; light to moderate lifting may be required. Duties may also require standing, sitting, reaching, stooping, kneeling, and operating a computer, telephone, and keyboard.

Qualifications

• At least 5 years of experience as an Executive Assistant, ideally supporting multiple C-suite or senior leadership executives in a fast-paced, complex environment.
• Proven experience supporting C-suite or leadership-level executives with discretion, urgency, and professionalism.
• Exceptional organizational, prioritization, and time-management skills, including the ability to manage competing demands and shifting priorities.
• Strong business judgment and the ability to understand context, anticipate implications, and connect information across people, meetings, and priorities.
• Excellent written and verbal communication skills, including the ability to draft clear, polished executive communications and materials.
• Proactive, resourceful, solutions-oriented approach; ability to anticipate needs, follow through, and take ownership without step-by-step direction.
• High emotional intelligence and executive presence, with the ability to build trust and communicate effectively with senior leaders, employees, and external partners.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint; advanced calendar-management skills required.
• Experience with expense-management systems such as Medius and Concur is a plus.
• Experience coordinating executive, team, or company-wide events, including logistics, vendors, timelines, materials, and stakeholder communications.
• Comfort supporting office management or workplace operations, with a proactive approach to maintaining an organized, efficient, employee-friendly office environment.
• Ability to maintain confidentiality, exercise discretion, and handle sensitive information with maturity and sound judgment.
• Bachelor’s degree preferred.

Skills

Experience

At least 5 years as an Executive Assistant, ideally supporting multiple C-suite or senior leadership executives in a fast-paced, complex environment.

Education

Bachelor’s degree preferred.

Compensation

The base compensation for this position ranges from USD 100,000 to USD 125,000 per annum.

Benefits

Fresh and LVMH-sponsored training and workshops; networking opportunities and access to internal communities; free Employee Assistance Program consultations, referrals, and counseling and confidential 24/7 mental health support; flexible paid time off including Summer Fridays; fertility, maternity and newborn, adoption and surrogacy support, including cryopreservation as part of fertility treatment; eligible paid parental leave; travel and lodging for those unable to access care; backup dependent care and tutoring; Fresh in-store discounts and gratis; LVMH friends-and-family sales; pre-tax commuter benefits through Wage Works; health club, sporting and entertainment ticket, and pet, renters, and home insurance discounts; medical, dental, and vision coverage; 401(k) with company match and additional employer contribution, subject to eligibility.

Culture

Fresh fosters a creative, sensory-driven workplace where teams blend natural inspiration, scientific curiosity, and a deep respect for craftsmanship. As part of the LVMH family, the brand offers a collaborative and entrepreneurial environment that encourages innovation, inclusivity, and a passion for delivering exceptional beauty experiences.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.