Estée Lauder Companies Executive Administrative Assistant

About Estée Lauder Companies

The Estée Lauder Companies is a global leader in prestige beauty, founded in 1946 by Estée and Joseph Lauder and built on an enduring belief in creativity, high-touch service, and entrepreneurial spirit. As an employer, the Group offers talent the scale of an international house with the energy of distinctive brands across skincare, makeup, fragrance, and hair care. Its culture values innovation, inclusion, learning, and responsible growth, inviting professionals to shape consumer experiences from laboratory to counter, digital platform to boardroom. Employees join a purpose-led organization where heritage, artistry, and scientific excellence meet to define the future of luxury beauty.

Estée Lauder Companies seeks an Executive Administrative Assistant to provide comprehensive administrative support to the SVP of Global Brand Communications and secondary support to an additional Vice President, both based in New York. The role encompasses calendar management, international travel coordination, meeting logistics, expense processing via Concur, and the preparation of executive correspondence and meeting materials. The successful candidate will manage multiple priorities across multiple time zones with discretion and sound judgment, ensuring seamless day-to-day operations for senior leadership.

Role & Responsibilities

• Support the effective day-to-day operation of the SVP's office, managing multiple priorities with accuracy, responsiveness, and discretion
• Proactively manage and troubleshoot the SVP's complex calendar, including internal and external meetings, senior management requests, and domestic and international travel
• Coordinate meeting scheduling and logistics across multiple time zones, working effectively with administrative partners across the organization
• Arrange domestic and international travel, including flights, hotels, ground transportation, restaurant reservations, itineraries, agendas, visas, and related documentation
• Maintain accurate calendar appointments, meeting requests, agendas, RSVPs, and event details
• Manage non-confidential correspondence and administrative communications
• Work closely with the SVP to draft and prepare correspondence, and to edit presentations, documents, and meeting materials as needed
• Book meeting rooms and coordinate catering and other meeting logistics
• Coordinate the planning and logistics of annual team off-sites and other department events
• Process expense reports using Concur
• Provide light ongoing administrative support to one additional VP, including calendar coordination, international travel booking, and expense processing

Qualifications

• Five or more years of administrative experience supporting senior leaders
• College or university degree preferred
• Excellent organizational, time-management, multitasking, and attention-to-detail skills
• High level of initiative, judgment, and discretion
• Excellent written and verbal communication skills
• Proficiency in Microsoft Word, Excel, Outlook, Teams, and PowerPoint
• Ability to remain calm under pressure, collaborate effectively, solve problems, adapt to changing priorities, and deliver with a high level of accuracy

Skills

Experience

Five or more years of administrative experience supporting senior-level executives in a corporate environment, with demonstrated expertise in calendar management, travel coordination, and executive support.

Education

College or university degree preferred.

Workplace

Culture

The Estée Lauder Companies fosters a collaborative, inclusive workplace where creativity, entrepreneurial thinking, and a passion for prestige beauty are deeply valued. As a global house of distinctive brands, it offers employees an environment that encourages innovation, professional growth, and a shared commitment to excellence and consumer inspiration.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.