Estée Lauder Companies Administrative Assistant

Role & Responsibilities

• Answer and direct phone calls, taking accurate messages for executive staff with a sense of urgency and awareness of each executive's priorities
• Manage and maintain calendars for multiple Vice Presidents, schedule meetings, and prepare comprehensive meeting agendas
• Schedule and coordinate on-site and off-site meetings and conferences, communicating effectively with internal and external stakeholders globally while demonstrating expert knowledge of company policies and conference room equipment
• Manage conference room requests, execute conflict resolution, and maintain advanced proficiency with all conference room technology
• Assist with event planning and coordination, including scheduling facility tours, coordinating R&D engagement events and town halls
• Create presentations, memos, and spreadsheets using Microsoft Office applications as assigned
• Maintain and update departmental organizational charts quarterly and as needed
• Arrange travel and accommodations for executives, preparing detailed itineraries and ensuring all required travel documentation is obtained before submission to the travel coordinator
• Process invoices and expense reports for Vice Presidents in accordance with company policies
• Create, process, track, and maintain purchase orders according to established procedures
• Route and follow-up on all documents requiring executive signatures, including project requests, invoices, and memos
• Execute shipping requests via UPS and FedEx
• Log attendance information and maintain attendance records
• Process and monitor office supply orders for assigned departments
• Provide cross-coverage for team members to ensure operational continuity

Qualifications

• College or university degree
• Minimum 5 years of professional experience as an Executive Assistant or Administrative Assistant, with demonstrated experience supporting Vice President and Senior Vice President levels
• Prior experience of 3–6 months in an R&D and/or testing environment (preferred)
• Demonstrated ability to multitask effectively in fast-paced, high-volume environments
• Excellent communication, organizational, and follow-up skills
• Strong interpersonal abilities with capacity to engage with external companies and all management levels
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Proven ability to handle confidential and sensitive information with discretion
• Experience with compliance policies and procedures
• Demonstrated capacity to remain calm under pressure and maintain professionalism in demanding situations

Skills

Experience

Minimum 5 years of professional experience as an Executive Assistant or Administrative Assistant, with demonstrated experience supporting Vice President and Senior Vice President levels. Prior experience in an R&D and/or testing environment is preferred.

Education

College or university degree

Workplace

Compensation

The base compensation for this position ranges from USD 29.90 to USD 47.10 per hour.

Benefits

Health insurance coverage (medical, dental, and vision), wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, competitive bonus program with potential for overachievement, and share incentive plan participation

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.