Christie's Operations Assistant

Role & Responsibilities

• Provide day-to-day administrative and operational support to the Service & Gallery Operations team and other departments as needed
• Support smooth operations across Gooding Christie's facilities by coordinating maintenance, vendors, service providers, and office-related projects
• Monitor shared departmental inboxes, assist with the main office phone line, and provide professional communication and administrative support to internal and external contacts
• Maintain operational calendars, tracking systems, databases, and spreadsheets, ensuring information is accurate, organized, and up to date across internal systems
• Coordinate inbound and outbound shipments, deliveries, warehouse transfers, and logistics while maintaining accurate documentation and chain-of-custody records
• Maintain hardware and vehicle inventory records, receive and document incoming vehicles, and coordinate the secure disposal or movement of company equipment and assets
• Coordinate consignment photography schedules with specialists, consignors, transporters, and photographers, including photographer travel and production deadlines
• Coordinate transportation and logistics for consignments and vehicles traveling to auction venues, ensuring timely delivery and accurate transportation documentation
• Support auction event operations, including technology and workstation setup, bidder registration, client support, and coordination of inbound and outbound vehicle activity
• Support post-auction administration by organizing Bills of Lading, buyer and transportation documentation, post-sale paperwork, and buyer packets
• Prepare and coordinate post-sale correspondence, settlements, printing, mailing, courier, and shipping requirements, working with appropriate teams for review and approval
• Collaborate with specialists, Client Service, Accounting, Marketing, and other departments; maintain proficiency in Gooding Christie's and Christie's systems and perform additional operational projects as assigned

Qualifications

• Bachelor's degree preferred, or equivalent work experience
• Prior experience in operations, logistics, administrative support, event coordination, or client service
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Ability to work collaboratively across multiple groups, offices and functions
• Ability to remain calm in stressful and fast-paced situations
• Comfortable coordinating with vendors, clients, transporters, and internal stakeholders
• Strong knowledge of Microsoft Office, including Teams, Excel, Word and Outlook
• Ability to learn Salesforce and Christie's internal systems
• Willingness to travel and work extended or non-traditional hours during auction events
• Ability to lift, move, and organize operational materials and equipment as needed for office and auction support

Skills

Experience

Prior experience in operations, logistics, administrative support, event coordination, or client service is preferred.

Education

Bachelor's degree preferred, or equivalent work experience.

Workplace

Compensation

The base compensation for this position ranges from USD 55,000 to USD 60,000 per annum.

Benefits

Comprehensive Medical, Dental and Vision care plans for employees and dependents (Christie's pays approximately 80% of total premiums); 401(k) Savings Plan with matching contribution up to 5%; Life Insurance (3x base salary up to $400,000, 100% paid by Christie's); Disability Insurance (100% paid by Christie's); Generous time-off and leave policies including 100% Paid Family Leave up to 16 weeks; Fitness Reimbursement Program up to $600 per year; Annual Discretionary Performance Bonus Plan; Commuter Benefits with Christie's contribution of $21 per month; Back Up Child & Elder Care through Bright Horizons up to 10 days; CSR Day (one paid day per year for charity work); Perks and Discounts through Zo and Plum Benefits.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.