Christie's Auction Coordinator

About Christie's

Founded in London in 1766 by James Christie, Christie’s is a leading international auction house whose heritage spans fine art, decorative arts, jewellery and exceptional collectibles. Through auctions, private sales and digital platforms, it connects collectors with remarkable objects and the expertise that brings their histories to life. As an employer, Christie’s offers career paths across specialist departments, client services, marketing, technology and operations within a global, culturally rich environment. Its work calls for intellectual curiosity, discretion and meticulous attention to detail, appealing to professionals who value scholarship, commercial acumen and the exacting standards of the international art and luxury markets.

Role & Responsibilities

• Provide general departmental administrative support as assigned by the Sale Coordinator or Business Manager.
• Keep data current in Christie’s internal systems.
• Liaise with clients on consignment information, details and issues.
• Create and dispatch seller agreements and stock orders, including gathering clients’ compliance documents.
• Track consignment paperwork to ensure compliance requirements are met and records are maintained.
• Coordinate shipping requests, including client approvals, export licences and scheduling.
• Track receipt of property and follow up on outstanding issues and missing items.
• Coordinate expertise, framing and restoration requirements for sales, including quote requests, client communications, service status and related charges.
• Coordinate property movements, including site and local transfers, temporary releases, transfers to third parties and hand carries; provide relevant information to the central support group.
• Track client charges, submit requests for their creation through the central support group, and regularly review system data for accurate reporting.
• Support the Head of Sale with catalogue production, including cataloguing, photography, essay writing, lotting and copyright status; serve as the main liaison with the photography studio, production teams and Specialists.
• Track item details to meet sale and catalogue deadlines and compliance requirements; attend hilling sessions to monitor activity and required actions as needed.
• Track seller marketing promises, manage cross-marketing advertisements and website early-sale highlights, and help coordinate highlights previews, international and regional tours, and events.
• Liaise with Operations on sale viewings and set-up, and prepare relevant assets as required.
• Assist with reserve amendments and ensure relevant pre-sale documentation is sent to clients.
• Assist with auction-preview installation, including compiling, printing and mounting lot cards for each work.
• Coordinate sale activities, including client viewings, condition report dispatch, bids and sale ticketing requests.
• Coordinate interest meetings, including room bookings and minute-taking.
• Coordinate sale-week logistics and after-sale tracking.
• Prepare information for handoff to the Post-sale Service team.
• Support client research, compile competitive-sales spreadsheets and maintain sale-analytics spreadsheets.
• Manage client relationships, including meeting arrangements, mailings, correspondence and follow-up actions for visits.
• Assist other departments in the Classic Art Group and undertake other duties as required.

Qualifications

• Exceptional client service skills, including strong verbal and written communication.
• Strong project-management skills, including the ability to multitask, prioritize and manage multiple processes.
• Strong attention to detail.
• Ability to collaborate across multiple groups and sites.
• Ability to remain calm in stressful situations.
• Ability to solve problems creatively.
• Ability to work independently and as part of a team.
• Ability to proactively follow up on responsibilities and outstanding issues.
• Strong knowledge of Microsoft Office, particularly Excel, Outlook and PowerPoint.

Skills

Compensation

The base compensation for this position ranges from USD 22 to USD 24 per hour.

Culture

Christie’s workplace culture centres on specialist expertise, intellectual curiosity and a shared appreciation for art and exceptional objects, with discretion and attentive client service shaping its professional environment. Its international auction business brings together specialists and colleagues across disciplines, combining a distinguished heritage with an evolving approach to digital engagement and the global art market.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.