Chanel Executive Assistant

About Chanel

Chanel is one of the world’s most revered luxury houses, founded by Gabrielle Chanel and distinguished by an enduring vision of elegance, freedom, and modernity. As an employer, the House brings together métiers ranging from haute couture, fashion and leather goods to fragrance, beauty, watches, and fine jewelry, offering employees the opportunity to contribute to a legacy defined by exceptional craftsmanship and creative audacity. Chanel values excellence, discretion, collaboration, and long-term development, fostering an environment where talent is nurtured and heritage is continually reinterpreted for contemporary clients. Its teams are united by a commitment to quality, innovation, and the timeless spirit of the brand.

Role & Responsibilities

• Provide administrative budget tracking for the Security Department and maintain its management tools.
• Track spending commitments in coordination with department leads and Finance teams.
• Create, place and track selected orders from initial request through receipt and administrative closeout.
• Collect and verify documentation required to process orders, services and invoices.
• Manage the Security Director’s expense reports.
• Manage a changing schedule, organize appointments and prioritize requests according to urgency and criticality.
• Organize meetings, travel, accommodation and key departmental events in France and internationally.
• Prepare files, presentation materials and documents for appointments, meetings and decision-making.
• Coordinate document signature, approval and distribution workflows.
• Provide a high-quality, personalized welcome to departmental visitors and partners.
• Process expense reports and track related administrative procedures.
• Serve as an information liaison within the department and support smooth communication with internal and external partners.
• Help organize team meetings, seminars and other group events.
• Support the welcome and integration of new team members.
• Handle the department’s day-to-day needs, including supplies, equipment, IT requests, catered meals and logistics.
• Help prepare and format presentations, meeting minutes, tracking spreadsheets and summary documents.

Qualifications

• At least 8 years of experience in an executive assistant role, ideally in a demanding organization.
• Strong interest in administrative work and substantial experience in budget tracking, purchasing and invoicing.
• High level of rigor, excellent organizational skills, and the ability to anticipate and manage multiple deadlines simultaneously.
• Autonomy, responsiveness, versatility, service orientation and initiative.
• Strong discretion and confidentiality.
• Excellent interpersonal skills, diplomacy and the ability to work with a range of contacts at all organizational levels.
• Very good command of Microsoft Office, particularly Excel, PowerPoint, Word and Outlook.
• Fluent French and very good written and spoken English.

Skills

Experience

At least 8 years in an executive assistant role, ideally in a demanding organization.

Benefits

The house highlights its independence, a people-centered creative environment that fosters excellence and personal fulfillment, and opportunities for career development, growth and varied career paths.

Culture

Chanel fosters a culture of timeless creativity, exacting craftsmanship, and quiet excellence, where employees are encouraged to uphold the house’s heritage while contributing to its continued innovation. The workplace environment is refined, collaborative, and deeply committed to quality, offering professionals the opportunity to grow within a globally respected maison that values discretion, artistry, and long-term vision.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.