Chanel Boutique Administration Coordinator
- Location
- Seniority
- Mid-Level
- Department
- Retail & Boutique Operations
- Industry
- Fashion, Apparel & Leather Goods
- Posted
- Apr 16, 2026
About Chanel
Chanel is an independent, family-owned global luxury house renowned for haute couture, ready-to-wear, accessories, fragrances and beauty. The maison operates a global network of boutiques and maintains a reputation for uncompromising craftsmanship, discretion and elevated client service; regional boutiques work closely with corporate and regional offices to uphold brand standards.
Chanel seeks a Boutique Administration Coordinator in Fukuoka to manage boutique administration, reporting and regional liaison.
Role & Responsibilities
- Provide comprehensive back-office support to the Fukuoka boutique, including daily administrative tasks, calendar management and correspondence.
- Prepare and maintain accurate operational reports, sales reconciliations and inventory documentation for submission to regional teams.
- Coordinate boutique-level HR administration: staff scheduling, timekeeping records, onboarding paperwork and liaison with HR/Payroll.
- Manage vendor and service-provider relationships for boutique needs (supplies, repairs, local services) and process purchase requests and invoices.
- Act as key liaison between the boutique and regional/corporate offices to ensure compliance with brand policies and timely resolution of queries.
- Support clienteling operations with administrative follow-through (appointment confirmations, client file maintenance, mailing and event logistics).
- Assist with boutique events and merchandising resets by coordinating logistics, guest lists and ancillary administrative tasks.
- Safeguard confidential information and ensure meticulous accuracy in all documentation and reporting.
Qualifications
- Proven experience in retail or boutique administration, ideally within the luxury sector.
- Excellent organisational skills with a demonstrated ability to prioritise competing tasks and meet tight deadlines.
- Strong interpersonal skills and professional discretion when handling confidential client and commercial information.
- Business-level Japanese with strong written and verbal communication; business-level English preferred.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and comfortable producing regular reports.
- High attention to detail, numerical accuracy and a customer-service mindset aligned to luxury retail standards.
Skills
Experience
Approximately 2–4 years of administrative or operational experience in retail or boutique environments, with preference for candidates who have worked in luxury fashion or beauty retail.
Education
Bachelor's degree or equivalent in Business Administration, Retail Management, Hospitality, or a related field; vocational qualifications in administration also acceptable.
Workplace
The successful candidate will be located in Fukuoka, Fukuoka Prefecture, Japan.
Culture
Chanel boutiques prioritise meticulous service, refined presentation and a collaborative, discreet workplace ethos. Teams operate with a strong client-centric focus and high standards of craftsmanship and brand stewardship.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.
Frequently Asked Questions
The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like Chanel, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Boutique Administrative Coordinator», «Retail Administration Coordinator», «Boutique Operations Coordinator», «Store Administration Specialist», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.