Chanel Administrative Assistant, Arts, Culture & Heritage Office

About Chanel

Chanel is an independent French luxury house renowned for haute couture, ready-to-wear, fine jewelry, watches and beauty. The maison combines an exacting commitment to craftsmanship and cultural patronage with discreet global operations; employees are expected to represent the brand’s standards of excellence, discretion and aesthetic rigour.

Role & Responsibilities

• Provide high-level administrative support to the Arts, Culture & Heritage Office, including calendar management, meeting coordination and correspondence.
• Serve as primary liaison with internal stakeholders and external cultural partners (museums, curators, artists, vendors) to schedule meetings and coordinate collaborative projects.
• Prepare, format and proof executive documents, presentations and briefing materials; maintain version control and confidentiality of sensitive files.
• Coordinate logistics for events, exhibitions, visits and travel arrangements, including venue bookings, itineraries, accommodation and on-site support.
• Manage expense reports, purchase orders and basic budget tracking in line with company policy.
• Maintain and update archives, databases and digital asset repositories; ensure accurate metadata and filing for research and loan requests.
• Support project tracking and reporting, follow up on action items and escalate issues to project leads as needed.

Qualifications

• 2+ years of administrative experience, preferably within luxury retail, cultural institutions, museums or high-profile corporate environments.
• Demonstrable discretion handling confidential materials and high-level stakeholder communications.
• Excellent written and verbal communication skills in English; polished presentation and proofreading ability.
• Strong organisational skills with the ability to prioritise competing demands and manage multiple concurrent projects.
• Familiarity or demonstrable interest in arts, heritage, archives or cultural programming is highly desirable.

Skills

Experience

At least two years of relevant administrative experience, ideally supporting senior stakeholders or project teams within luxury brands, cultural organisations or museums.

Education

Bachelor’s degree in arts management, humanities, history or equivalent professional experience; vocational or administrative qualifications accepted with relevant experience.

Workplace

Culture

Chanel fosters a culture of craftsmanship, discretion and cultural engagement; teams operate with high standards, collaborative professionalism and a respect for heritage. The Arts, Culture & Heritage Office engages both internal creative teams and external cultural partners, valuing intellectual curiosity and meticulous execution.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.