Chanel Administrative and Financial Coordinator

About Chanel

Chanel is one of the world’s most revered luxury houses, founded by Gabrielle Chanel and distinguished by an enduring vision of elegance, freedom, and modernity. As an employer, the House brings together métiers ranging from haute couture, fashion and leather goods to fragrance, beauty, watches, and fine jewelry, offering employees the opportunity to contribute to a legacy defined by exceptional craftsmanship and creative audacity. Chanel values excellence, discretion, collaboration, and long-term development, fostering an environment where talent is nurtured and heritage is continually reinterpreted for contemporary clients. Its teams are united by a commitment to quality, innovation, and the timeless spirit of the brand.

Role & Responsibilities

• Create and configure projects in the relevant systems, including OTPs in SAP and purpose codes in AX.
• Create and track purchase orders in COUPA and AX, coordinating with project managers and suppliers.
• Update and verify budget tracking files.
• Track project commitments, purchase orders and expenses.
• Support teams and suppliers in applying administrative and financial processes.
• Monitor project invoicing, including checking amounts invoiced to date using AX, COUPA and SAP data.
• Reconcile purchase orders, invoices and budgets to identify discrepancies.
• Process and track invoice disputes and related issues in Basware and COUPA.
• Coordinate with suppliers, project managers and accounting teams to resolve discrepancies.
• Monitor budget consumption.
• Prepare documentation for quarterly financial closings and identify provisions.
• Track year-end investments and fund refunds or deferrals.
• Check work in progress assets at project close so markets can capitalize them in accordance with Group rules.
• For France, prepare commissioning, disposal and transfer reports.
• Track and analyse maintenance costs in collaboration with Europe Maintenance teams and market management controllers.
• Contribute to budget preparation and tracking.
• Prepare and communicate assumptions for budget cycles (BUD, Q1F and Q3F).
• Check compliance with approval workflows in COUPA, AX and Basware.
• Ensure the reliability of data and tracking files.
• Contribute to financial reporting and project cash forecasts.
• Help improve processes continuously and automate recurring files and tasks.

Qualifications

• Higher education qualification in Management, Finance or Accounting.
• Ideally, initial experience in administrative and financial management, accounting, invoicing or management control.
• Fluent English is essential for interacting with European teams.

Skills

Experience

Ideally, initial experience in administrative and financial management, accounting, invoicing or management control.

Education

Higher education qualification in Management, Finance or Accounting.

Culture

Chanel fosters a culture of timeless creativity, exacting craftsmanship, and quiet excellence, where employees are encouraged to uphold the house’s heritage while contributing to its continued innovation. The workplace environment is refined, collaborative, and deeply committed to quality, offering professionals the opportunity to grow within a globally respected maison that values discretion, artistry, and long-term vision.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.