Chalhoub Group Front Desk Administrative Attendant

About Chalhoub Group

Founded in 1955 by Michel and Widad Chalhoub, Chalhoub Group has grown into a leading partner for luxury across the Middle East. Headquartered in Dubai, the family-owned group brings together international maisons and homegrown concepts across fashion, beauty and lifestyle, combining regional expertise with retail and distribution capabilities. As an employer, it offers career opportunities spanning client experience, brand management, merchandising, logistics and digital innovation. Its multicultural environment connects employees with the evolving expectations of luxury consumers, while its emphasis on learning, entrepreneurship and sustainability provides a distinctive setting for professionals seeking to shape the region’s luxury landscape.

Role & Responsibilities

• Follow administrative policies, processes, and standard operating procedures to ensure work is carried out in a controlled and consistent manner.
• Prepare and review operational reports and schedules for accuracy and efficiency.
• Update, follow up on, and archive records of office activities, business transactions, policies, and board resolutions.
• Follow up on matters relating to customer and supplier contracts.
• Ensure the periodic replenishment of stationery and groceries.
• Track requisitions, contracts, and orders.
• Compare supplier prices, specifications, and delivery dates to identify the best bid, in coordination with Group Procurement.
• Oversee coordination of corporate events.
• Manage processes covering facilities safety and security, housekeeping, parking, recreational facilities, and all functional areas.
• Coordinate staff and visitor travel schedules, including hotel and flight bookings and visa arrangements.
• Coordinate event services, including accommodation and transportation, catering, special-needs requirements, and printing.
• Participate in relevant projects and community activities as needed.
• Manage reception, visitor, and telephone services: answer and forward calls; provide information; greet and direct visitors; maintain guest reservations and telephone lists; track international calls and faxes; monitor staff whereabouts; and arrange guest transportation upon request.
• Maintain up-to-date telephone lists.

Qualifications

• Fluent written and spoken Arabic and English communication skills.
• Strong Microsoft Excel skills, including maintaining trackers, preparing reports, and managing administrative data.
• Fast learner who can adapt quickly to new processes, systems, and business requirements.
• Ability to use AI-enabled productivity tools responsibly to support administrative efficiency, reporting, and day-to-day coordination.

Skills

Benefits

Health care, child education contribution, remote and flexible working policies, and exclusive employee discounts; learning and development opportunities, exposure to different assignments, and internal mobility opportunities.

Culture

Chalhoub Group combines its heritage as a family-owned business with the dynamism of the Middle East’s luxury sector, fostering a multicultural workplace rooted in collaboration and long-term relationships. Its culture emphasizes continuous learning, entrepreneurial initiative and excellence in customer experience, encouraging employees to develop their expertise while contributing to the evolution of luxury retail.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.