Calvin Klein Executive Assistant

Role & Responsibilities

• Provide comprehensive administrative and executive support to the assigned executive and their team
• Manage complex and dynamic calendars across multiple stakeholders, functions, geographies, and time zones, balancing competing priorities and resolving scheduling conflicts
• Maintain strategic understanding of executive priorities to ensure appropriate allocation of time and attention against key business, consumer, brand, and organizational objectives
• Proactively identify calendar conflicts, emerging issues, and competing demands, recommending timely solutions
• Coordinate complex domestic and international travel arrangements, including detailed itineraries, transportation, accommodations, visas, and event logistics
• Prepare, reconcile, and submit executive expense reports in a timely manner
• Monitor and prioritize incoming meeting requests, communications, and demands using sound judgment to determine urgency and appropriate action
• Draft, edit, proofread, and distribute executive correspondence, presentations, agendas, briefing materials, and meeting documents
• Ensure executives are appropriately prepared for meetings by coordinating relevant information, materials, participants, and pre-reads
• Coordinate executive engagement with external agencies, strategic partners, talent, vendors, and key external stakeholders
• Support planning and execution of leadership meetings, town halls, offsites, global gatherings, and organization-wide events
• Serve as liaison between executives and their respective leadership teams, ensuring timely follow-up on key initiatives, decisions, and commitments
• Maintain visibility to key milestones and proactively flag potential conflicts, dependencies, or areas requiring executive attention
• Maintain organizational charts, contact lists, team information, distribution lists, and other organizational resources
• Support onboarding logistics for senior leadership hires and coordinate administrative needs across leadership teams
• Identify opportunities to simplify processes, improve information flow, and enhance executive and leadership team operating effectiveness
• Process invoices, memberships, subscriptions, and purchase requests
• Manage highly sensitive business, organizational, people, brand, and commercial information with exceptional discretion

Qualifications

• Exceptional professionalism with outstanding interpersonal, verbal, and written communication skills
• Demonstrated ability to maintain the highest level of confidentiality while exercising sound judgment and discretion
• Strong organizational, planning, and time-management skills with meticulous attention to detail
• Ability to anticipate executive needs, see around corners, and proactively solve problems
• Strong judgment regarding what requires executive attention, what can be delegated, and what can be resolved independently
• Proven ability to thrive in a fast-paced, dynamic, highly visible environment supporting senior executives
• Strong project management and coordination skills with ability to execute multiple initiatives simultaneously
• Excellent relationship-building skills and confidence to work effectively across all organizational levels
• Ability to build trusted relationships across functions while navigating a complex, matrixed organization
• Proven ability to work effectively in an international environment, considering cultures, languages, geographies, and time zones
• Strong business curiosity and interest in understanding consumer, brand, marketing, and commercial context
• Ability to operate with agility and composure as priorities evolve while maintaining exceptional standards

Skills

Experience

Proven experience supporting senior executives or C-suite leadership in a fast-paced, global corporate environment. Experience supporting global marketing, consumer, brand, creative, commercial, retail, or other consumer-facing leadership is preferred.

Education

Not specified

Workplace

Compensation

The base compensation for this position ranges from USD 104,500 to USD 141,200 per annum.

Benefits

Competitive pay with bonus eligibility; best-in-class medical, vision, dental, life, and disability insurance; above-market 401(k) contribution; generous company-paid holidays and paid time off; hybrid working arrangements; Headspace membership; fitness membership and digital meditation subscription reimbursement; opportunity to earn up to $200 annually in health activity rewards; Care.com services for childcare, elder care, adoption preparation, and pet care with backup care reimbursement; tuition reimbursement for continued education; associate discount at company outlets and e-commerce sites.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.