- Employment
- Full-Time
- Seniority
- Mid-Level
- Department
- Retail & Boutique Operations
- Industry
- Fashion, Apparel & Leather Goods
- Posted
- Oct 16, 2026
About Burberry
Burberry Limited, a quintessentially British luxury fashion house, is renowned for its innovative designs and commitment to quality. As part of the global luxury conglomerate, Burberry offers a dynamic and inclusive work environment where creativity and excellence are at the forefront. The company is dedicated to fostering a culture that encourages diversity and sustainability, making it a leader in the luxury industry.
The Personal Assistant provides administrative and operational support to Burberry’s VP of Retail, Japan, managing executive schedules, travel, meetings, reporting, stakeholder coordination, and office administration across Japan and the wider APAC and global organization.
Role & Responsibilities
- Manage the VP of Retail, Japan’s complex calendar and schedule internal and external meetings across Japan, Singapore, and the UK time zones.
- Coordinate domestic and international travel, including flights, hotels, visas, and itineraries.
- Prepare expense reports and track budgets.
- Screen calls, emails, and correspondence, responding on the VP’s behalf where appropriate.
- Prioritize competing requests with sound judgment and discretion.
- Organize leadership meetings, retail reviews, and business updates.
- Prepare agendas, presentation decks, and briefing materials.
- Record meeting minutes, track action items, and follow up on deliverables.
- Support retail conferences, store openings, market visits, and leadership offsites.
- Coordinate between Japan retail teams, the APAC office, and global stakeholders.
- Facilitate communication across store operations, merchandising, marketing, and finance.
- Track key retail deadlines, campaigns, and reporting timelines.
- Help consolidate retail performance reports and dashboards.
- Liaise with senior executives, brand partners, landlords, vendors, and agencies.
- Coordinate visits to Japan by global leadership.
- Maintain professional relationships with internal and external partners.
- Manage document filing, contracts, and approvals.
- Support onboarding logistics for new retail leadership hires.
- Coordinate office logistics and administrative processes as required.
Qualifications
- Relevant experience supporting senior executives; VP or C-suite support experience preferred.
- Experience in retail, luxury, fashion, or the consumer industry is advantageous.
- Proven ability to manage complex schedules and work in fast-paced environments.
- Fluent written and spoken Japanese and English.
- Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel.
- Strong organizational and multitasking skills.
- High level of discretion and confidentiality.
- Excellent communication and stakeholder management skills.
Skills
Experience
Relevant experience supporting senior executives; VP or C-suite support experience preferred. Experience in retail, luxury, fashion, or the consumer industry is advantageous.
Culture
Burberry fosters a creative and inclusive workplace culture that values diversity and sustainability. The company is committed to being a force for good, driving industry change and championing community engagement.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.
Frequently Asked Questions
The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like Burberry, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Executive Assistant», «Executive Support Assistant», «Senior Administrative Assistant», «Executive Office Assistant», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.