Bvlgari Executive Assistant to the Managing Director

About Bvlgari

Founded in Rome in 1884, Bvlgari is one of the world’s most distinctive luxury houses, celebrated for its bold Italian creativity, exceptional craftsmanship, and mastery of jewellery, watches, accessories, fragrances, and hospitality. As an employer, Bvlgari offers a refined, international environment where heritage and innovation meet, inviting talent to contribute to a culture of excellence, entrepreneurial spirit, and client-centric elegance. The Maison values diverse expertise, from artisanal savoir-faire to retail leadership and corporate functions, and encourages professional growth within the wider LVMH ecosystem. Working at Bvlgari means joining a Roman-born brand with a global vision and an enduring passion for beauty.

Role & Responsibilities

• Provide comprehensive secretarial and administrative support, including database updates, coordination with the Business Unit, and assistance with departmental initiatives
• Handle and distribute confidential materials with highest discretion, ensuring controlled access, accurate filing, and appropriate treatment of sensitive information
• Coordinate all activities and communications with the Business Unit and other departments, serving as a liaison between the Managing Director and organizational functions
• Liaise with LVMH relevant departments to ensure smooth data and information flow across the global organization
• Manage executive diaries with high autonomy and strategic priority-setting, coordinating with other departments to schedule routine and on-demand meetings
• Arrange meetings by creating agenda proposals, preparing presentations, booking conference facilities, and supervising organizational logistics
• Organize international business travel in coordination with colleagues, Group functions, and external agencies, including flight selection, hotel bookings, and schedule finalization
• Produce, distribute, and maintain files of correspondence, documents, presentations, and records with meticulous attention to accuracy and confidentiality
• Manage telephone and email inquiries with professionalism and discretion, ensuring appropriate follow-up and escalation
• Process travel requests and expense reports through SAP Concur and related systems, ensuring compliance with travel and expense policies
• Provide organizational and administrative support to the Creative Director, including agenda management and expense oversight
• Coordinate the organization of Product & Collection Meetings, ensuring effective planning, preparation, and smooth execution

Qualifications

• Bachelor's degree in Business Administration, Economics, Management, Languages, Communication, or related field
• Minimum 3-5 years of experience as an Executive Assistant or in a similar role
• Preferably supporting senior executives in an international and dynamic environment
• Fluency in Italian and English, written and spoken
• Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams, SharePoint)
• Experience with travel management and expense systems (e.g., SAP Concur)
• High level of discretion, trustworthiness, and ability to handle confidential information

Skills

Experience

3-5 years of experience as an Executive Assistant or in a similar administrative support role, preferably supporting senior executives within an international, dynamic, and cross-functional environment. Experience managing executive schedules, international travel arrangements, and confidential correspondence in a luxury or corporate setting is highly valued.

Education

Bachelor's degree in Business Administration, Economics, Management, Languages, Communication, or a related field.

Workplace

Culture

Bvlgari fosters a dynamic, multicultural workplace where Italian heritage, Roman creativity, and exceptional craftsmanship shape every aspect of the employee experience. The Maison encourages entrepreneurship, collaboration, and a passion for excellence, offering teams the opportunity to contribute to a bold luxury vision across jewelry, watches, fragrances, accessories, and hospitality.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.