Buccellati Boutique Administration and Operations Assistant

About Buccellati

Buccellati is an emblem of Italian high jewelry, celebrated since 1919 for its Milanese heritage, Renaissance-inspired artistry, and exceptional goldsmithing techniques. As an employer, the Maison offers a refined environment where craftsmanship, creativity, and cultural legacy are held to the highest standards. Its teams contribute to a world of rare beauty, from hand-engraved jewels and silver creations to client experiences defined by discretion and excellence. Buccellati values precision, patience, and a deep respect for artisanal knowledge, while fostering collaboration across boutiques, ateliers, and corporate functions. Joining Buccellati means becoming part of a living tradition dedicated to timeless elegance and uncompromising quality.

Role & Responsibilities

• Conduct monthly in-depth analyses of sales and inventory data (coverage rates, product categories, SKUs) to inform management strategic decision-making
• Support the Stock Manager with new product launches and collection restock planning and execution
• Maintain rigorous stock level monitoring, create purchase orders (POs), and coordinate efficiently with boutique staff and headquarters for replenishment
• Manage inter-boutique product transfers and organize logistics for special events and photo shoots
• Actively participate in merchandise receiving, inspection, and quality verification to ensure compliance with company standards and accuracy
• Organize, categorize, and label physical inventory according to established procedures to optimize accessibility and restocking efficiency
• Participate in monthly inventory counts, analyze discrepancies, and ensure precise record updates
• Support the Store Manager in daily reconciliation of sales documents, invoices, and cash register operations in compliance with maison standards
• Oversee After-Sales Service (SAV) and exchange processes, ensuring precise registration and strict compliance
• Contribute to budget tracking, expense management, and preparation of boutique financial reports
• Provide support to management for scheduling, store maintenance coordination, and liaison with external service providers
• Collaborate closely with the Store Manager, Stock Manager, and Sales Associates to meet operational needs efficiently
• Provide ad-hoc sales support during peak periods and occasional assistance to headquarters or management teams as required

Qualifications

• 2 to 3 years of successful retail sector experience, ideally in a similar administrative or operations role
• Mastery of Microsoft Office suite (Word, Outlook) and advanced proficiency in Excel
• Excellent organizational skills, precision, strong attention to detail, and demonstrated capacity to manage priorities effectively
• Ability to manage multiple tasks simultaneously, prioritize efficiently, and work collaboratively in team environments
• Fluent English proficiency

Skills

Experience

2 to 3 years of successful retail sector experience, ideally in a similar position combining administrative, operational, and inventory management responsibilities.

Education

No formal educational requirements specified; secondary or tertiary education in business administration, retail management, or a related field would be advantageous.

Workplace

Culture

Buccellati offers a workplace culture rooted in exceptional Italian craftsmanship, artistic heritage, and meticulous attention to detail. As an employer, it fosters an environment where artisanship, collaboration, and respect for tradition are balanced with a refined approach to innovation and excellence in luxury jewelry and silversmithing.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.