Bottega Veneta Administrative Executive

About Bottega Veneta

Bottega Veneta is a house defined by discretion, exceptional craftsmanship, and a modern vision of Italian luxury. Founded in Vicenza in 1966 and renowned for its signature intrecciato leatherwork, the brand offers employees the opportunity to contribute to a culture where creativity, precision, and innovation are deeply valued. As an employer, Bottega Veneta fosters an environment that respects artisanal heritage while encouraging contemporary expression across design, retail, operations, and corporate functions. Its teams are united by a commitment to quality, authenticity, and understated elegance, shaping products and experiences that reflect the house’s enduring philosophy: individuality over spectacle.

Role & Responsibilities

• Manage and coordinate the General Manager's calendar, including meetings, appointments and multi-stakeholder scheduling
• Arrange domestic and international business travel, coordinating flights, accommodation, transportation and detailed itineraries
• Prepare and compile business reports, presentations and supporting materials as required by leadership
• Serve as primary point of contact for all office-related vendors and service providers
• Process, track and ensure timely payment of vendor invoices received via multiple channels
• Oversee maintenance and servicing of office equipment, including copiers, shredders, water filters and related facilities
• Manage office security systems, alarm access rights, access codes, access cards and keys with accurate record-keeping
• Coordinate access requirements for new joiners, leavers and contractors
• Administer corporate mobile phone accounts, including invoice verification, billing queries and Esker submissions
• Liaise with Singtel on billing discrepancies, service issues and contract renewals
• Manage procurement and inventory of stationery, printer cartridges, pantry supplies and office necessities
• Collect, sort and distribute incoming mail, magazines and correspondence between Bottega Veneta and other Kering entities
• Arrange local and international courier services as required
• Serve as designated Fire Warden, coordinate regular fire drills and manage fire safety documentation
• Set up and manage CorpPass access for designated employees to government portals
• Coordinate asset configuration and allocation for new employees and contractors
• Undertake ad-hoc administrative, office management and operational assignments as directed

Qualifications

• Minimum 3 years of relevant experience in office administration or similar administrative support role
• Proactive, self-starter mentality with strong resourcefulness and ability to work independently
• Meticulous attention to detail with excellent organizational skills
• Ability to multitask in a fast-paced environment and meet tight deadlines
• Strong vendor and stakeholder management capabilities
• Proficiency with office management systems and administrative tools
• Knowledge of office safety and compliance requirements

Skills

Experience

Minimum 3 years of professional experience in office administration, executive support, or a comparable administrative operations role in a corporate or luxury business environment. Experience supporting senior leadership and managing multi-faceted office operations is highly valued.

Education

Secondary education (O-levels or equivalent) required; tertiary qualification in business administration, management or related field preferred.

Workplace

Culture

Bottega Veneta cultivates a discreet, design-led culture where exceptional craftsmanship, innovation, and refined creativity are central to everyday work. As an employer, it offers an environment that values collaboration, precision, and individuality, encouraging teams to uphold the house’s heritage while shaping modern luxury with confidence and purpose.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.