Bobbi Brown Administrative Assistant II

Role & Responsibilities

• Maintain the SVP/GM's daily schedule, ensuring punctual attendance and seamless execution of calendar priorities
• Schedule and coordinate business meetings via MS Outlook, proactively confirming attendee participation, updating meet links, and aligning agendas
• Manage incoming communications and screen calls, escalating urgent matters with detailed context
• Track vacation requests for the SVP/GM and direct reports
• Process and action incoming mail and correspondence on a priority basis
• Collaborate with other administrative assistants across the leadership team to optimize operational efficiencies
• Orchestrate on-site and off-site meetings and events for internal and external stakeholders
• Coordinate catering arrangements, anticipating preparation and breakdown timelines
• Configure conference rooms with audio-visual equipment and troubleshoot technical issues
• Develop and distribute agendas for bi-weekly brand leadership meetings in alignment with SVP/GM and HR
• Arrange international and domestic travel for the SVP/GM and leadership team members
• Reconcile and process monthly expense reports via Concur with meticulous record-keeping
• Manage the SVP/GM's product inventory and coordinate product procurement for events
• Anticipate and procure office supplies to maintain operational readiness

Qualifications

• Minimum 5+ years of corporate administrative support experience at an executive or senior executive level
• Excellent attention to detail and organizational skills with ability to manage multiple priorities simultaneously
• Ability to handle confidential matters with professionalism, discretion, and sound judgment
• Strong communication and writing skills across formal and informal contexts
• Demonstrated proactive and resourceful approach to problem-solving
• Proven ability to work with autonomy and manage projects independently
• Proficiency with Microsoft Outlook for calendar and meeting coordination
• Experience with expense management systems such as Concur

Skills

Experience

5+ years of administrative support in a corporate environment at the executive or senior executive level, with demonstrated ability to manage complex scheduling, travel logistics, and event coordination for senior leadership.

Education

High school diploma or equivalent; bachelor's degree preferred.

Workplace

Compensation

The base compensation for this position ranges from USD 30.60 to USD 48.25 per hour.

Benefits

Health insurance coverage (medical, dental, and vision), wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, annual discretionary bonus eligibility.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.