Belmond Maintenance Administrative Assistant
- Employment
- Full-Time
- Seniority
- Entry-Level
- Compensation
- €18,900–19,600/year
- Department
- Engineering, Facilities & Maintenance
- Posted
- Oct 9, 2026
About Belmond
Belmond is a distinguished name in luxury travel, curating exceptional hotels, trains, river cruises and safaris in some of the world’s most storied destinations. As an employer, Belmond offers the rare opportunity to contribute to experiences defined by heritage, artistry and deeply personal service, while belonging to a global hospitality house within the LVMH family. The company values intuitive excellence, cultural curiosity and respect for place, encouraging colleagues to become ambassadors of timeless travel. With roles spanning operations, gastronomy, wellness, sales and corporate functions, Belmond fosters careers shaped by craftsmanship, international perspective and the pursuit of unforgettable guest moments.
The Maintenance Administrative Assistant manages administrative operations for the Maintenance Department at Reid's Palace, A Belmond Hotel, Madeira, including supplier correspondence, quotations, purchasing, invoices, technical assistance requests and repair requests. The role also involves collaborating with other departments.
Role & Responsibilities
- Manage email correspondence with suppliers and internal teams.
- Request quotations for products, equipment and services.
- Prepare purchase requests and ensure delivery.
- Process invoices and forward them to accounting.
- Request technical assistance from external suppliers.
- Distribute internal repair requests.
- Collaborate with other departments.
Qualifications
- Previous experience in administrative roles.
- User-level knowledge of computer tools, including Microsoft.
- Excellent spoken and written English.
- Good interpersonal skills.
- Ability to work in a dynamic environment.
- At least 12th-grade education or equivalent.
Skills
Experience
Previous experience in administrative roles.
Education
At least 12th-grade education or equivalent.
Workplace
The successful candidate will be located in Funchal, Madeira, Portugal.
Compensation
The base compensation for this position ranges from EUR 18,900 to EUR 19,600 per annum.
Benefits
Above-average salary, annual bonus, health insurance, life insurance, complimentary stays at company hotels, ongoing professional development, an exclusive internal training and development programme, and an online training academy.
Culture
Belmond fosters a workplace culture rooted in exceptional hospitality, craftsmanship, and a deep respect for the heritage of its iconic hotels, trains, river cruises, and safari lodges. As an employer, it encourages employees to create memorable, highly personalized experiences while nurturing a collaborative, multicultural environment where service excellence and storytelling are central to everyday work.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.
Frequently Asked Questions
The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like Belmond, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Maintenance Department Administrator», «Administrative Coordinator», «Maintenance Office Assistant», «Administrative Support Specialist», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.