Audemars Piguet Office Assistant
Confidential luxury maison — Munich, Germany — Office Assistant role providing front‑of‑house and administrative support within a fashion/corporate environment.
Overview
A leading luxury maison within a global luxury group, the employer combines artisanal savoir‑faire with international retail and corporate operations. The organisation maintains high standards of presentation and client service and operates in a fast‑paced, design‑driven environment typical of top‑tier fashion and leather goods houses.
Role & Responsibilities
- Provide professional reception and front‑of‑house services, including phone handling, visitor welcome and mail distribution.
- Manage general administrative workflows: filing, scanning, document preparation and archiving to ensure office records are accurate and accessible.
- Coordinate meetings, including calendar management, room bookings, agenda circulation and basic minute taking.
- Support travel and expense administration: prepare travel itineraries, book transport/accommodation and process expense reports in line with company policy.
- Maintain office supplies and liaise with vendors for procurement, facilities and minor IT requests to ensure smooth daily operations.
- Assist HR and finance teams with ad‑hoc tasks such as onboarding logistics, data entry and invoice processing.
- Contribute to small event and meeting logistics, from catering coordination to materials preparation, ensuring high standards of presentation.
Qualifications
- Vocational secondary education or equivalent; formal administration training is an advantage.
- 1–3 years of administrative or front‑office experience, preferably within a luxury retail, hospitality or corporate environment.
- Excellent organisational skills with a proven ability to prioritise competing tasks under tight deadlines.
- Professional verbal and written communication skills; attention to detail and discretion handling confidential information.
- Proficiency with Microsoft Office applications (Word, Excel, PowerPoint) and business email/calendar systems.
Skills
Experience
Approximately 1–3 years of hands‑on administrative or office support experience in a fast‑moving corporate or luxury retail setting; prior exposure to luxury brands or client‑facing environments is preferred.
Education
Vocational secondary education (e.g., Realschule/Hauptschule with administrative apprenticeship) or equivalent; administrative certification advantageous.
Workplace
This position is based in Munich, Bavaria, Germany.
Culture
The organisation values meticulousness, discretion and a service‑oriented mindset consistent with haute couture and luxury retail cultures. Teams operate collaboratively across functions and markets, offering exposure to international colleagues and high‑standard operational practices.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.
Frequently Asked Questions
The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like Audemars Piguet, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Administrative Assistant», «Office Coordinator», «Administrative Coordinator», «Front Office Administrator», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.