Audemars Piguet Office Assistant

Location
Seniority Entry-Level
Industry Fashion, Apparel & Leather Goods
Posted Apr 13, 2026
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Office Assistant at a leading luxury fashion maison in Berlin — administrative support, reception and office coordination.

Overview

This position is located within a prestigious luxury fashion maison operating as part of the international luxury sector. The employer emphasises exacting service standards, refined brand presentation and cross-functional collaboration between corporate, retail and creative teams. The environment typically balances the cadence of a corporate office with the high-touch expectations of a luxury brand.

Role & Responsibilities

  • Serve as primary reception contact: manage incoming calls, visitor welcome and room bookings with polished, brand-appropriate etiquette.
  • Handle general office administration including mail distribution, document filing, archiving and stationery procurement to ensure smooth daily operations.
  • Manage executive and team calendars, coordinate meetings and prepare meeting materials and minutes.
  • Process travel arrangements and itineraries, manage expense reports and basic reconciliation in line with company policy.
  • Support basic bookkeeping and invoice handling in collaboration with Finance; escalate discrepancies promptly.
  • Prepare and distribute internal communications, maintain contact lists and support simple CRM or database updates.
  • Organise small internal events and assist with logistical support for corporate visits and client appointments.
  • Maintain confidentiality and exercise discretion when handling sensitive HR and commercial documents.

Qualifications

  • Vocational qualification or equivalent; commercial apprenticeship (Kaufmann/Kauffrau) or administrative training preferred.
  • Professional command of German and strong working knowledge of English for written and verbal business communication.
  • Excellent organisational skills, attention to detail and the ability to prioritise competing tasks in a fast-paced environment.
  • Discretion and a customer-service mindset aligned with luxury brand standards.
  • Proven ability to interact confidently with internal stakeholders and external clients.

Skills

Microsoft Office (Word, Excel, PowerPoint) Microsoft Outlook / calendar management Document management and archiving Travel booking and itinerary coordination Expense reporting and basic invoice handling Telephone and front-desk etiquette German business communication Confidential recordkeeping

Experience

1–3 years of office administration or executive support experience is expected; previous experience within the luxury retail or fashion sector is advantageous but not mandatory.

Education

Vocational diploma or equivalent; commercial apprenticeship (Kaufmann/Kauffrau) or related administrative qualification preferred.

Workplace

This position is based in Berlin, Berlin, Germany.

Culture

The workplace culture reflects the precision and service orientation of the luxury sector: polished, collaborative and detail-driven. Teams operate with a high degree of professionalism and discretion, supporting a refined brand experience across corporate and client-facing activities.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.

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Frequently Asked Questions

A.

The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like Audemars Piguet, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Administrative Assistant», «Office Coordinator», «Office Administrator», «Administrative Coordinator», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.