Aman Groups and Events Coordinator

Role & Responsibilities

• Assist the Event Manager in organizing, planning, and overseeing all event details, including managing timelines, room configurations, BEO orders, audiovisual requirements, décor, and setup alignment with guest expectations
• Communicate with external vendors (event planners, florists, AV technicians, etc.) to ensure timely service delivery and compliance with hotel service standards
• Work closely with clients to understand event goals and provide tailored solutions that align with the hotel's brand while delivering exceptional customer service throughout the planning process
• Design event layouts and create visually appealing setups in collaboration with vendors to execute the client's vision
• Supervise event setup, execution, and breakdown, remaining present on-site to manage workflow, resolve issues in real-time, and ensure guest satisfaction
• Coordinate with hotel departments (Front Office, Food & Beverage, Housekeeping, Engineering, Guest Services) to meet all guest needs and maintain seamless event execution
• Oversee all event logistics, including setups, guest arrangements, transportation, and both on-site and off-site requirements
• Manage event-related correspondence, bookings, reports, group room blocks, and accurate record-keeping; respond to client inquiries within 24 hours and ensure all documentation (BEOs, rooming lists, deposits, final billing) is collected and current

Qualifications

• Bachelor's degree in Event Management, Hospitality, Marketing, or related field (preferred)
• Minimum 3 years of professional experience in event planning, coordination, and execution
• Excellent organizational skills, attention to detail, and ability to multitask effectively
• Strong communication and interpersonal skills with demonstrated commitment to guest satisfaction
• Proficiency in Microsoft Office, event management software, and diagramming applications
• Completed TIPS (alcohol service) and food handlers training as required by the State of Utah
• Familiarity with food and beverage service and hotel operations
• Ability to stand, walk, bend, stoop, and lift for sustained periods in various climates, including extreme heat, wind, sand, and desert conditions

Skills

Experience

Minimum 3 years of professional experience in event planning, coordination, and execution in a hospitality or luxury resort setting preferred. Demonstrated track record of successfully managing complex events from conception through post-event follow-up, with strong vendor management and client communication experience.

Education

Bachelor's degree in Event Management, Hospitality, Marketing, or a related field is preferred. Completion of TIPS (alcohol service) and food handlers training as required by the State of Utah is mandatory.

Workplace

Benefits

Aman Global Complimentary Night Program; access and discount on Food & Beverage outlets at Amangiri; Aman Retail and Spa treatment discounts; uniform provided; one meal per shift provided; 401(k) plan available after 1 year of service with partial employer match; free vision, dental, and life insurance; employer covers 90% of medical health plan and 100% of vision and dental benefits; paid time off.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.