Aman Executive Assistant and Office Coordinator

About Aman

Founded in 1988 with the opening of Amanpuri in Phuket, Aman has established a distinctive presence in luxury hospitality through its collection of intimate resorts, hotels and residences. Rooted in a philosophy of peace, privacy and sensitivity to place, the brand combines thoughtful architecture with highly personalised service. As an employer, Aman offers a professional setting where discretion, cultural awareness and meticulous attention to detail are central to the guest experience. Its international portfolio encompasses careers in hospitality operations, culinary arts, wellness and corporate functions, appealing to professionals who value understated excellence and the craft of creating deeply considered experiences.

Role & Responsibilities

• Provide comprehensive administrative support to the Chief Commercial Officer (CCO), including proactive calendar management, meeting coordination, travel arrangements, and expense administration.
• Prepare, review, and manage correspondence, presentations, reports, and other business documents.
• Handle incoming and outgoing communications on behalf of the CCO, ensuring timely and professional responses.
• Support meeting preparation and coordination, including agenda management, documentation, and logistics.
• Assist with financial administration, including expense tracking, budget coordination, and the preparation of reports and analysis as required.
• Serve as the first point of contact for visitors, guests, and colleagues at the Dubai Corporate Office reception, providing a professional and welcoming experience that reflects the Aman brand.
• Oversee day-to-day office administration, maintaining an organised, efficient, and professional working environment.
• Coordinate new-joiner onboarding logistics in partnership with HR, including workstation setup, welcome gifts, access cards, and first-day introductions.
• Manage office supplies, equipment, and vendor relationships to support smooth office operations.
• Liaise with building management and external service providers on office maintenance, facilities management, and operational requirements.
• Support the implementation and maintenance of office policies, procedures, and best practices.
• Foster a welcoming, approachable, and collaborative environment for employees and visitors.
• Assist with planning and coordinating corporate events, team activities, and employee engagement initiatives in partnership with HR and internal committees.
• Support initiatives that enhance colleague wellbeing, workplace culture, and employee experience across the Dubai Corporate Office.

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant supporting senior executives, ideally in a fast-paced corporate, hospitality, or luxury brand environment.
• A bachelor's degree in Business Administration, Hospitality Management, or a related field is preferred.
• Exceptional organisational and time-management skills, with the ability to prioritise multiple tasks and competing deadlines effectively.
• Ability to thrive in a dynamic, changing environment while maintaining accuracy, professionalism, and attention to detail.
• Excellent written and verbal communication skills, with confidence interacting with stakeholders at all levels, internally and externally.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
• Strong administrative and office management capabilities, with experience supporting day-to-day office operations and reception functions.
• Professional, polished, and approachable presentation, with outstanding interpersonal and customer service skills.
• Highly discreet and trustworthy, with the ability to handle confidential and sensitive information with the utmost professionalism.
• Cultural awareness and emotional intelligence, with the ability to build positive relationships across diverse teams and international stakeholders.
• A proactive, resourceful, and solutions-oriented mindset, with a willingness to take ownership and independently drive tasks to completion.

Skills

Experience

Proven experience as an Executive Assistant or Personal Assistant supporting senior executives; experience in a fast-paced corporate, hospitality, or luxury brand environment is preferred.

Education

Bachelor's degree in Business Administration, Hospitality Management, or a related field preferred.

Benefits

Competitive benefits, including international career opportunities in a rapidly expanding company, and support for career development.

Culture

Aman’s workplace culture is shaped by discreet service, meticulous attention to detail and a deep respect for the places and communities surrounding its properties. Its teams bring this philosophy to life through thoughtful collaboration and highly personalised hospitality, creating an environment where cultural sensitivity and quiet professionalism are central.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.