Alfred Dunhill Global Communications Assistant

About Alfred Dunhill

Alfred Dunhill, the British house founded in 1893, is synonymous with refined masculinity, craftsmanship, and a spirit of purposeful innovation. As an employer, the brand offers a distinctive environment where heritage leatherwork, tailoring, accessories, and contemporary retail excellence meet a global luxury clientele. Colleagues are invited to uphold exacting standards of service and product knowledge while contributing to a culture that values discretion, curiosity, and disciplined creativity. With roots in London and a presence across key international markets, Alfred Dunhill appeals to professionals who appreciate timeless design, meticulous detail, and the opportunity to shape the future of an enduring gentleman’s luxury maison.

Role & Responsibilities

• Coordinate and circulate editorial samples daily, managing requests, bookings, dispatches, returns and tracking for editorial shoots, fashion features, product placements and press appointments.
• Maintain accurate, up-to-date sample inventory records, including sample locations, availability and movements.
• Coordinate sample loans for international publications, stylists and media partners, fulfilling requests accurately and by agreed deadlines in collaboration with internal logistics.
• Work with showroom, design, merchandising and production teams to confirm sample availability and align with collection launch calendars.
• Prepare, package, ship and receive samples in excellent condition, following handling protocols; support the organisation, maintenance and presentation of the global sample collection.
• Follow up on outstanding loans and ensure samples are returned promptly.
• Coordinate sample loans for celebrity dressing, talent placements, VIP appointments and gifting initiatives.
• Coordinate wardrobe loans, fittings, dispatches and returns with celebrity stylists, agents and internal teams; support fitting set-up and attend as required.
• Handle VIP sample requests accurately, urgently and discreetly.
• Track VIP sample movements, loan status, return dates, alterations and special requirements.
• Prepare VIP wardrobes and product selections for key appearances, premieres, awards ceremonies and cultural moments.
• Work with the wider communications team to deliver VIP opportunities seamlessly and to brand standards.
• Track coverage and social media placements when required.
• Coordinate press and VIP sample movements between London headquarters, international markets and external PR agencies; communicate sample availability, shipment schedules and return deadlines to regional teams and agencies.
• Serve as the day-to-day operational sample-management contact for PR agencies across the UK, US, Dubai and Europe.
• Organise international shipments for seasonal press days, editorial appointments, VIP dressing opportunities and brand events.
• Support sample requirements for regional activations across Japan, China and wider APAC, working with local market teams.
• Track delivery of regional duplicate sample orders, ensuring samples are logged by the showroom team and dispatched to relevant markets; monitor and follow up on outstanding pieces.
• Schedule shipments well in advance and ensure appropriate documentation, customs requirements and delivery tracking.
• Record global sample movements accurately and coordinate them to prevent conflicting requests or unnecessary duplication.
• Provide operational and administrative support across the communications calendar.
• Assist with sample preparation, packing, dispatch and on-site coordination for fashion shows, presentations, press days, trunk shows and brand events.
• Support preparation of guest lists, invitations, event materials and communications documentation as required.
• Assist with event logistics, supplier coordination and general preparation to ensure the smooth delivery of key brand moments.
• Maintain exceptionally high standards of sample organisation, care and accountability.
• Record all sample movements accurately in relevant inventory and tracking systems; conduct regular inventory checks and reconciliations to maintain accurate records and identify discrepancies.
• Maintain clear procedures for sample loans, packing, dispatch, returns and condition checks; flag missing, delayed, damaged or unavailable samples and resolve issues promptly.
• Keep samples in optimal condition, arranging timely dry cleaning and tailoring when required.
• Contribute to the weekly Global Coverage Report and ensure its timely submission.
• Process invoices promptly using SAP and follow internal financial protocols.
• Build strong working relationships with design, merchandising, production, logistics and retail teams to support efficient sample management.
• Identify opportunities to improve processes and streamline the global sample operation while strengthening accountability.
• Protect and maintain availability of business-critical samples for priority activities, including campaigns, press opportunities and VIP dressing.

Qualifications

• Relevant experience in PR sample management, showroom coordination or sample logistics, ideally in luxury fashion, menswear or a premium fashion brand.
• Experience working with seasonal fashion collections, editorial sample requests and collection launch calendars.
• Good understanding of sample tracking systems, inventory management and fashion press office operations.
• Familiarity with international sample shipments, couriers and associated logistics.
• Experience working with PR agencies, fashion stylists, editors or celebrity teams is advantageous.
• Microsoft Office skills, particularly Excel, and confidence using tracking spreadsheets and databases.
• Excellent written and verbal communication skills.
• Exceptionally reliable, methodical and detail-oriented, with ownership of competing deadlines, tracking systems and sample inventory.
• Solutions-driven and calm under pressure, able to anticipate issues and adapt quickly during fast-paced peak periods such as fashion weeks, launches and events.
• Collaborative and professional, with tact and confidentiality in handling VIP relationships, unreleased collections and high-profile activations.
• Genuine passion for luxury menswear, British craftsmanship and the elevated standards of the dunhill house.

Skills

Culture

Alfred Dunhill fosters a refined, heritage-led workplace where craftsmanship, British elegance, and contemporary luxury shape the everyday environment. As an employer, the brand values discretion, expertise, and collaboration, offering teams the opportunity to contribute to a distinctive maison with a strong legacy in men’s style and design.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.